Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Annapolis
Annapolis property managers run some of the most accounting-dense portfolios in Maryland: HOA-governed subdivisions, Naval Academy area rentals, and waterfront condos tied to marina slips. Buildium puts rental trust accounts and HOA assessment accounts in the same instance, which is efficient until reserve contributions and operating dues start blending into one general ledger. We build the chart of accounts and reconciliation discipline that keeps slip fees, association reserves, and tenant deposits separated inside a single Buildium file.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Maryland rules that apply here
- Deposit return deadline
- statutory timeline
- Statute
- Maryland landlord-tenant statute
Why Buildium Operators in Annapolis Come to REA
Residential and association management in one system
Rental and HOA funds, kept apart
Buildium lets a single company file manage both a rental trust account and an HOA operating account, and Annapolis portfolios often need both. We set up separate bank feeds, GL account trees, and property records so reserve dollars and security deposits never post to the same line, even when one manager oversees a slip-adjacent condo building and its rental units.
Reserve funds stay ring-fenced
Association-managed subdivisions across Annapolis carry reserve contributions that Buildium's general ledger will happily post next to routine operating assessments unless someone builds the chart of accounts to stop it. We create dedicated reserve sub-accounts and monthly reconciliation steps so board members see true reserve balances instead of a blended cash figure that overstates what's actually available.
Reporting built for mixed portfolios
A historic district rental, a marina-adjacent condo, and a Naval Academy area lease rarely sit on the same chart of accounts anywhere else, but they land in the same Buildium instance here. We structure owner statements and property-level reports so slip fees, association dues, and rental income each show up where an owner or board actually expects to find them.
Buildium and Maryland Deposit Rules
Maryland landlord-tenant statute
Maryland Real Property Code Section 8-203 gives landlords 45 days after a lease ends to return a tenant's security deposit or send an itemized list of damages, and requires interest on deposits held past six months. Buildium tracks the deposit balance per unit and will flag it as a liability, but it doesn't calculate Maryland's statutory interest accrual automatically. We build that calculation into the ledger so Annapolis managers meet the 45-day deadline with a number that's already correct.
Maryland law requires deposits to be held in a dedicated escrow account and returned with accrued interest, under defined timelines and itemization requirements.
All Maryland requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a statutory timeline deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Annapolis Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Annapolis operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Annapolis?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Frequently Asked Questions
How does Buildium help us meet Maryland's 45-day security deposit deadline?
Maryland Real Property Code Section 8-203 requires the deposit or an itemized damage statement back to the tenant within 45 days of move-out. Buildium holds the deposit as a tracked liability against the unit and lets us attach itemized deductions when a tenant moves out, so the paperwork side is straightforward. What it won't do on its own is calculate the statutory interest owed on deposits held past six months, which we handle as a standing part of the close-out process.
Can Buildium keep our HOA reserve funds separate from rental trust money?
Not by default. Buildium will let rental trust deposits and HOA reserve contributions post through the same general ledger if the chart of accounts isn't built to stop it, since one company file can run both fund types side by side. We set up distinct bank feeds, sub-accounts, and property records for each fund so reserve money stays reserve money, which matters most for the association-managed subdivisions we work with in Annapolis.
Do you handle bookkeeping for marina-adjacent condos and Naval Academy area rentals in the same Buildium file?
Yes, and that mix is common in Annapolis. A single Buildium instance might carry a slip-adjacent condo association, a block of Naval Academy area rental units, and a historic district property, each with different fee structures and reporting needs. We keep the property records and owner statements separated by portfolio type so a board member reviewing reserve balances never has to sort through rental income data to find what they need.
More in Maryland
Other Maryland markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Annapolis
Schedule a call and we will review your Buildium setup, your Maryland deposit handling, and what it takes to close clean every month.