You Manage The Association, We'll Handle The HOA Accounting Services.
The more homeowners associations you manage, the more essential and time-consuming your HOA accounting becomes.
Let our seasoned bookkeepers handle your HOA accounting firm's needs so you can concentrate on running your business and expanding your HOA portfolio.
HOA accounting is one of our core specialties. Our accountants have worked with the top accounting firms in the world and have years of experience working in HOA management.
230+Property Accountants
MonthlyBoard-Ready Reporting
FlexiblePlans, Fair Pricing
Why Choose REA to Handle Your Accounting For HOA?
Specialists, Not a Generalist With a Spreadsheet
You need an accountant who's also an expert in HOA's.
HOA accounting is one of our core specialties. Our accountants have worked with the top accounting firms in the world and have years of experience working in HOA management.
You need flawless books, every month.
Your business matters to us and we respect your time. That's why we deliver error-free books and reports on time every month. No matter what.
You need responsive service and fair pricing.
Your dedicated team is always here to answer your questions and fix any issues that arise. We offer flexible plans personalized to what your business needs.
HOA Bookkeeping from REA
Done Inside the Platform You Already Run
Trust Bookkeeping
Leverage your software's powerful bookkeeping capabilities with REA's tailored service.
See how it worksCorporate Bookkeeping
REA's skilled team, in combination with your software's comprehensive toolset, addresses the complexity of your corporate financial activities.
Bank Reconciliations
Employing your software's state-of-the-art system, REA offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
REA utilizes your software's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
REA pairs its HOA accounting services prowess with your software's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksThe Full Scope
- Bank Reconciliations
- Monthly Reporting
- Catch-Up Accounting
- Accounts Payable & Receivable
- Management Fees
- + 1 more below
HOA Accounting Services Offered
- Bank Reconciliations
- Monthly Reporting
- Catch-Up Accounting
- Accounts Payable & Receivable
- Management Fees
- Corporate Bookkeeping
Also available on its own
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
The Reserve Fund Is Not Spare Operating Cash
What an Association's Books Are Actually For
An HOA's accounting has an audience that no other vertical has: a volunteer board, a membership entitled to see the numbers, and in most states a statute governing reserves, assessments, and disclosure. The books exist to be read by people who did not prepare them, which changes what good looks like.
What makes it different
A closed system with predictable income
Assessments are set by budget and collected on a schedule, so revenue is more predictable than almost anywhere else in real estate. With operating and reserve funds properly separated, an association's financial position can be stated plainly on one page.
Where it goes wrong
Reserves borrowed from, quietly, for years
The classic failure is an operating shortfall covered from the reserve account with every intention of paying it back. It rarely gets booked as a loan and it rarely gets repaid. Combine that with special assessments recorded as ordinary income, delinquency written off instead of pursued, and a reserve study nobody has reconciled to the actual balance, and the association arrives at a major repair with a funding gap and a legal problem.
How we work it
We keep operating and reserve genuinely separate
Reserve contributions, interest, and expenditure are tracked against the reserve study rather than pooled, interfund transfers are recorded as what they are, and the monthly package is written to be read by a board rather than by an accountant. That is also what makes the annual audit uneventful.
Homeowner Associations Accounting, Platform by Platform
Pick the Software You Actually Run
The accounting problem changes with the platform underneath it. Each page below is the specific version of homeowner associations bookkeeping for that system.
- AppFolioOperating and reserve funds sharing one ledger
- BuildiumOne ledger holding two funds that must stay separate
- EntrataSpecial assessments post as ordinary resident charges
- QuickBooksReserve draws that never become a documented loan
- Rent ManagerReserve fund transfers hide inside generic GL codes
- YardiNo native wall between reserve and operating funds
- MRIReserve funds have no native restriction in MRI
- RealPageReserve transfers that never become a loan
Our HOA Accounting Firms Process Works
Review, Close, Report to the Board
- 1
We review your financials.
Once you give us access to your accounting software, we get to work reviewing your books and fixing any issues we find. We will also give you expert advice on how to streamline your processes and save money wherever possible.
- 2
We handle your monthly accounting.
You can have peace of mind knowing our world-class accountants are taking care of your monthly HOA bookkeeping services. We categorize every incoming transaction, reconcile every bank account, and review every statement.
- 3
We send you reports.
Each month, you'll receive flawless financial statements and reports that give you a clear picture of how your business is performing. Never leave your associations in the dark again.
What Each HOA Accounting Service Actually Covers
Every function below is something REA performs inside an HOA engagement, and each one can be scoped on its own if that is all you need.
- Bank Reconciliations
- If something's off in your books, you can count on us to find it and fix it. Say goodbye to error-filled reports for good.
- Monthly Reporting
- We send you accurate reports each month so that you always know exactly how your business is doing financially.
- Catch-Up Accounting
- Months behind on your bookkeeping? Years? We're not afraid of a mess. Let us clean up your books and organize your accounting processes.
- Accounts Payable & Receivable
- The more units you own or manage, the more expenses and income streams you have to track. Let us do it for you.
- Management Fees
- The more your property management business grows, the harder it is to track your owner management fees. Get accurate, on-time payments when we charge the fees for you.
- Corporate Bookkeeping
- Your fast-growing business needs comprehensive accounting and CFO services. Trust REA to track and organize your expenses and income, reconcile your accounts, and more.
You Get a Team With Names, Not a Ticket Queue
Who Actually Works On Your Homeowner Associations Books
Outsourced accounting fails when nobody owns the account. At REA you are assigned a property accounting team and a client success lead who knows your portfolio, your owners, and your quirks. They stay on your account, so you are never re-explaining your chart of accounts to someone new.
Sharifa Giraldo, CPA
VP, Client Success
Residential Property Management
20+ years of property accounting, a CPA since 2015, and a specialist in third-party management and platform migrations.
Will Daege
VP, Client Success
Commercial Property Management
25+ years across retail, office, industrial, and multifamily, including Portfolio Controller for The Related Companies' New York development portfolio.
How we work together
- A named team, not a poolThe same property accountants close your books every month.
- Reachable the way you already workEmail, phone, video, or Slack. Urgent items get answered the same day.
- Inside your Homeowner AssociationsWe take accountant access to your instance, exactly as you would grant an internal hire.
- 230+ property accountants behind themCoverage when someone is out, and a specialist to escalate to when a lease or a trust question gets strange.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
We Also Work With
Every Vertical Has Its Own Way of Breaking
- Property ManagementThird-party managers scaling past their bookkeeping
- Commercial Real EstateLease administration and CAM reconciliation
- Owner OperatorsBuying units without adding accounting headcount
- Assisted LivingResident billing alongside property accounting
- DevelopersDraws, capitalisation and job-level cost
- SyndicatorsWaterfalls, GP/LP splits and investor reporting
- ConstructionJob costing, WIP and retainage
Frequently Asked Questions
What software do you use for HOA accounting?
REA works with various HOA software, including Buildium, AppFolio, Yardi, Rent Manager, and others to ensure seamless integration with your existing systems.
Why is accurate accounting for HOA important?
Accurate accounting ensures financial transparency, helps in budget planning, and maintains the trust of homeowners by providing clear and accurate financial reports.
How often will we receive financial reports?
We provide monthly financial reports to HOA boards, including income statements, balance sheets, and cash flow statements. These reports offer a clear picture of the HOA's financial health and help in making informed decisions.
What is the cost of your HOA accounting services?
Our pricing is customized based on the size and specific needs of your HOA. Proceed to the form below to schedule a meeting to discuss your current properties and needs.
What sets you apart from other HOA accounting firms?
Our firm stands out due to our specialized expertise in HOA accounting, personalized service, and use of advanced property management software like Buildium. We are committed to transparency, accuracy, and providing tailored solutions that meet the unique needs of each HOA we serve.
Do you keep operating and reserve funds separate?
Yes. Reserve contributions, interest, and expenditure are tracked against the reserve study rather than pooled with operating cash, and any interfund transfer is recorded as a transfer rather than absorbed into operations. This is the single most common defect we find on association books we take over.
How do you access our accounting software?
Clients create and administer individual user access for authorized REA personnel within the client's own software environment. REA does not provide, resell, or sublicense software access. Clients retain control over access permissions and remain responsible for administering access in accordance with their software agreements and internal security policies.
Ready for Board-Ready HOA Books Every Month?
Schedule a call with our team to learn how REA keeps reserves properly separated, assessments tracked, and your associations' reporting clear enough for any board to read.