REA.co Real Estate Accounting & Tax

You Manage The Association, We'll Handle The HOA Entrata Bookkeeping Services.

Entrata was built around a lease and a rent roll, not a reserve fund and a special assessment. When an association runs its books on Entrata, every owner payment moves through the same resident ledger structure as an apartment tenant's rent, and that ledger was never designed to keep operating and reserve dollars apart. The accounting only holds if someone is watching the charge codes.

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Homeowner Associations Accounting Inside Entrata

What Changes When You Run This Vertical On This Platform

Where it breaks

Special assessments post as ordinary resident charges

Entrata's charge code library is built around lease charges: rent, fees, concessions. An association management team has to repurpose those same codes for dues and special assessments, and the resident services staff who apply payments were trained on apartment workflows, not fund accounting. A special assessment applied against a generic 'other income' code lands in operating revenue instead of the reserve fund. Nobody catches it at the point of entry because the payment clears and the ledger balances. It surfaces months later, when the reserve study is reconciled against the bank balance and the numbers do not match what the board approved.

How REA handles it

REA maps every charge code to a fund

REA sets up the association's chart of accounts before resident services ever touches a payment, mapping each charge code to a specific fund: operating or reserve, with no code left ambiguous. Every special assessment run gets its own code, tied directly to the reserve account, so a payment cannot land in ordinary income by default. At month end REA pulls the resident ledger activity report, not just the trial balance, and checks it against leasing and resident service edits: waived fees, reapplied payments, corrected charges, before they get treated as accounting decisions nobody reviewed.

What we check in your Entrata instance

  • Charge codes mapped to the correct fund
  • Special assessment payments confirmed against reserve deposits
  • Resident-service fee waivers reviewed before month end close
  • Reserve fund balance reconciled to reserve study
  • Operating shortfalls booked as loans, not absorbed

The Full Scope of the Engagement

Two Pages Carry the Detail

This page covers what is specific to running Homeowner Associations books in Entrata. The complete service scope, process, and pricing conversation live on the two pages below.

The vertical

Homeowner Associations Accounting

Full scope, monthly process, property types, FAQs and the team on the account.

See the Homeowner Associations page

The platform

Entrata Bookkeeping

What Entrata does well, where its accounting breaks, and how REA works inside your own instance.

See the Entrata page
  1. 01

    Trust Accounting

    Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.

  2. 02

    Bank Reconciliation Services

    Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.

  3. 03

    Accounts Payable & Receivable

    Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.

  4. 04

    Bookkeeping Cleanup & Catch-Up

    Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.

  5. 05

    CAM Reconciliation

    Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.

Experts In All Property Types

Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.

Check Out What Our Clients Have To Say About Us

Property Managers, Investors & Owner Operators

Client story

Day-to-day financial operations

REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.

BCBrian CookOwner Operator

Onboarding and responsiveness

Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.

KSKelly StanawayProperty Manager

Smaller portfolio, still looked after

Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.

TSTrevor SmithProperty Manager

230+

Property Accountants

30M+

Commercial Sq. Ft.

Up to 50%

Saved vs In-House

Every month

On-Time Close

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Running Homeowner Associations On Something Else?

Same Vertical, Different Platform

Frequently Asked Questions

We use Entrata because our management company already runs multifamily properties on it. Is that a problem for our association?

Not by itself. It means the chart of accounts Entrata ships with is built for rent and lease fees, not dues and reserves, so it works fine once someone sets up the fund mapping and holds it there. What we watch for is resident services staff applying payments or credits using the default multifamily codes, since that is what breaks the fund separation, not the software itself.

How would we know if a special assessment got miscoded in Entrata?

Usually you would not know from looking at the ledger. The payment clears, the balance looks right, and everything reconciles inside Entrata on its own terms. It shows up when the reserve fund balance is checked against the reserve study or the audit, and the deposits do not match what the board approved. That is why we check charge code activity against the fund it was supposed to hit every month, not just at year end.

Can Entrata even keep our operating fund and reserve fund separate?

Yes, but it has to be set up that way on purpose. Entrata does not ship with an association fund structure out of the box, since it was built for leasing and multifamily accounting first. We set the general ledger and charge codes up so operating and reserve stay separate from the first transaction, then check that separation every month instead of assuming the original setup still holds.

Ready for Accurate Homeowner Associations Books in Entrata?

Schedule a call with our team to talk through your Entrata instance, what it is doing to your homeowner associations financials, and what REA would take on.