Streamline Your Real Estate Success With Bookkeeping for Owner Operators
Having accurate, on-time financials every month is essential to scaling your real estate business.
At REA, we pair you with a world-class accountant who's specially trained in your type of real estate business. Let us streamline your financial operations so you can work smarter and grow faster.
With 70% of our clients being owner-operators and 130,000+ units under management, we are experts in owner-operator accounting for large real estate investors.
70%Of Our Clients
130,000+Units Under Management
230+Property Accountants
Why Owner Operators Love REA
Buy the Next Building, Not the Next Bookkeeper
Purchase your 500th unit without stressing over bookkeeping.
Don't let the fear of juggling mounds of paperwork keep you from reaching your millionaire dreams. Let our world-class accountants handle the bookkeeping for owner-operators.
Spend less on accounting, invest in more units.
Say goodbye to hefty accounting fees. With our flexible pricing, you only pay for what your business needs. The rest can go to your next investment!
Hire experts who know your accounting software.
You're in business because you're an expert at real estate investing, not accounting tech. That's where we shine. Let our accountants streamline your owner-operator accounting and save you time.
Bookkeeping For Owner Operators from REA
Done Inside the Platform You Already Run
Trust Bookkeeping
Leverage your software's powerful bookkeeping capabilities with REA's tailored service.
See how it worksCorporate Bookkeeping
REA's skilled team, in combination with your software's comprehensive toolset, addresses the complexity of your corporate financial activities.
Bank Reconciliations
Employing your software's state-of-the-art system, REA offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
REA utilizes your software's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
REA pairs its accounting prowess with your software's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksThe Full Scope
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- + 4 more below
Bookkeeping For Owner-Operators Services
- AppFolio, Yardi, Buildium, and more
- Accounts Payable & Receivable
- Monthly Owner Statements
- Catch-up Bookkeeping
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Bank Reconciliations
- Owner Draws & Management Fees
- Corporate Accounting
Also available on its own
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
You Own It, So Nobody Is Checking Your Work
The Accounting Risk That Comes With Owning the Asset
An owner-operator has no third-party owner demanding a monthly statement and, in most states, a much lighter trust obligation. That freedom is the point of owning rather than managing, and it is also why owner-operator books go unexamined for years at a stretch.
What makes it different
No owner reporting treadmill
You are not producing statements for outside owners every month, which removes the single biggest recurring workload in third-party management. The accounting can be built around what actually helps you: per-property NOI, debt service coverage, and knowing which buildings are carrying which.
Where it goes wrong
Entity sprawl and the moment a lender asks
Every acquisition tends to add an LLC, a bank account, and a loan. Intercompany transfers get made and never booked. Capital improvements get expensed. Nobody notices, because nobody outside is reading the books, right up until a refinance, a partner buy-in, or a sale, when a lender wants clean entity-level statements in two weeks and the last three years cannot produce them.
How we work it
We keep the books financing-ready, not just filed
We structure the entities and the chart of accounts so that per-property and per-entity statements can be produced on demand, capital is capitalised rather than expensed, and debt service is split properly. The test we hold to is whether a lender could underwrite from your books today, not at the end of a two-week scramble.
Owner Operators Accounting, Platform by Platform
Pick the Software You Actually Run
The accounting problem changes with the platform underneath it. Each page below is the specific version of owner operators bookkeeping for that system.
- AppFolioNew Entities Get Inconsistent Charts of Accounts
- BuildiumAcquisitions added as properties, not entities
- EntrataLeasing-driven GL errors with no outside check
- QuickBooksEntity-level books that unravel at refinance time
- Rent ManagerCash moves between entities with no journal entry
- YardiEntity sprawl hidden inside a single Yardi database
- MRIEntity growth that outpaces how MRI tracks it
- RealPageThe roll-up balances while entities don't
How Bookkeeping For Owner Operators Works
Review, Close, Distribute
- 1
We review your account.
Once we have access to your accounting software, your account lead will get a thorough understanding of your business' financials and any problems. Next, we focus on any catch-up bookkeeping and auditing any tenant-owner statements for accuracy.
- 2
We complete your monthly bookkeeping
Once your financials are accurate for your business, we start our monthly property management bookkeeping and reconciliation work on the current transactions. We will create a finance calendar specific to your business, streamline accounts payable processes, categorize each transaction, and make sure every bank account is reconciled each month.
- 3
We send distributions and reports
Audit ready financials statements and monthly reporting lets you easily stay on top of your company financials and ensures all Trust account laws are strictly followed. If you need help with distributions, we can prepare owner and management distributions on a monthly basis. Never leave your LP's or owners in the dark again.
You Get a Team With Names, Not a Ticket Queue
Who Actually Works On Your Owner Operators Books
Outsourced accounting fails when nobody owns the account. At REA you are assigned a property accounting team and a client success lead who knows your portfolio, your owners, and your quirks. They stay on your account, so you are never re-explaining your chart of accounts to someone new.
Sharifa Giraldo, CPA
VP, Client Success
Residential Property Management
20+ years of property accounting, a CPA since 2015, and a specialist in third-party management and platform migrations.
Will Daege
VP, Client Success
Commercial Property Management
25+ years across retail, office, industrial, and multifamily, including Portfolio Controller for The Related Companies' New York development portfolio.
How we work together
- A named team, not a poolThe same property accountants close your books every month.
- Reachable the way you already workEmail, phone, video, or Slack. Urgent items get answered the same day.
- Inside your Owner OperatorsWe take accountant access to your instance, exactly as you would grant an internal hire.
- 230+ property accountants behind themCoverage when someone is out, and a specialist to escalate to when a lease or a trust question gets strange.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
We Also Work With
Every Vertical Has Its Own Way of Breaking
- Property ManagementThird-party managers scaling past their bookkeeping
- Commercial Real EstateLease administration and CAM reconciliation
- Assisted LivingResident billing alongside property accounting
- DevelopersDraws, capitalisation and job-level cost
- HOAsAssessments, reserves and board-ready reporting
- SyndicatorsWaterfalls, GP/LP splits and investor reporting
- ConstructionJob costing, WIP and retainage
Frequently Asked Questions
How do you help reduce bookkeeping stress for owner-operators aiming to scale their business?
We recognize that scaling your business involves significant financial management. By pairing you with world-class accountants who specialize in real estate, we handle all your bookkeeping needs, allowing you to focus on acquiring more properties and reaching your investment goals without the stress of managing paperwork and financial records.
Can you integrate it with the existing owner-operator bookkeeping software used by my real estate business?
Absolutely! At REA, we are proficient in working with major owner-operator bookkeeping software systems like AppFolio, Yardi, and Buildium. Our team is adept at leveraging these platforms to provide comprehensive bookkeeping, from bank reconciliations to financial diagnostic cleanups, ensuring that your software's capabilities are fully utilized to support your business's financial needs.
What specific bookkeeping services do you offer to owner-operators?
We offer a wide range of tailored services, including corporate bookkeeping, trust bookkeeping, bank reconciliations, financial diagnostic cleanups, and trust compliance verification. Each service is designed to address the complexities of managing large portfolios and to maintain accurate, audit-ready financial statements and monthly reporting.
How do you ensure the accuracy of financials for real estate owner-operators?
Our commitment to accuracy begins with a detailed review of your current financials once we have access to your owner-operator bookkeeping software. We employ advanced diagnostic tools to identify and resolve any financial anomalies. Our monthly routine includes thorough bookkeeping, reconciliation of all transactions, and audit-ready financial statement preparation, ensuring meticulous accuracy in your financial records.
What measures do you take to ensure data security, especially with sensitive financial information?
Data security is paramount at REA. We employ state-of-the-art security measures, including encrypted data transmission, secure cloud storage, and strict access controls, to protect your sensitive financial information. Our compliance with industry-standard data protection regulations ensures that your financial data is safe from unauthorized access and breaches.
How do you access our accounting software?
Clients create and administer individual user access for authorized REA personnel within the client's own software environment. REA does not provide, resell, or sublicense software access. Clients retain control over access permissions and remain responsible for administering access in accordance with their software agreements and internal security policies.
Ready to Buy the Next Building Instead of the Next Bookkeeper?
Schedule a call with our team to learn how REA keeps owner-operator books entity-clean, financing-ready, and accurate every month.