Streamline Your Real Estate Success With Yardi Accounting for Owner Operators
Owner-operators on Yardi have no external LP demanding a monthly package, so nothing forces the books to stay current between refinances or sales. Yardi's chart of accounts and entity structure can hold a portfolio of any size correctly, but only if someone configures and maintains it that way. Without an outside reader checking the numbers, drift inside Yardi goes unnoticed until a lender, buyer, or tax preparer asks for something clean.
Owner Operators Accounting Inside Yardi
What Changes When You Run This Vertical On This Platform
Where it breaks
Entity sprawl hidden inside a single Yardi database
Voyager and Breeze both let one operator run many entities out of a single database, which is exactly how owner-operators like to work: one login, one chart of accounts template copied across LLCs. The template gets copied before it gets checked. A capital improvement gets coded to repairs on property three the same way it was coded on property one, because nobody flagged it the first time. Intercompany loans between entities get entered as transfers and never reconciled against a note. None of this throws an error in Yardi. It surfaces when a lender or buyer asks for entity-level financials that tie out, and they don't.
How REA handles it
Set up the entity structure correctly, once
REA builds the chart of accounts and entity map in Yardi before any transactions run through it: one template per entity type, capital improvement thresholds defined in writing, and an intercompany schedule that ties to actual notes instead of a memo field. Every transfer between entities gets booked against that schedule, not left as an unlabeled journal entry. Because Voyager and Breeze handle multi-entity consolidation differently, REA confirms which product a client runs before deciding how granular the chart needs to be. The result is a set of books that can produce clean, entity-level statements on short notice, not just at year end.
What we check in your Yardi instance
- Chart of accounts matches actual entity structure
- Capital improvements capitalized, not expensed as repairs
- Intercompany transfers reconciled against actual loan terms
- Voyager or Breeze confirmed before any setup work
- Bank accounts mapped one to one with entities
- Entity-level trial balances available on demand
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Owner Operators books in Yardi. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Owner Operators Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Owner Operators pageThe platform
Yardi Bookkeeping
What Yardi does well, where its accounting breaks, and how REA works inside your own instance.
See the Yardi page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Owner Operators On Something Else?
Same Vertical, Different Platform
- AppFolioOwner Operators bookkeeping in AppFolio
- BuildiumOwner Operators bookkeeping in Buildium
- EntrataOwner Operators bookkeeping in Entrata
- QuickBooksOwner Operators bookkeeping in QuickBooks
- Rent ManagerOwner Operators bookkeeping in Rent Manager
- MRIOwner Operators bookkeeping in MRI
- RealPageOwner Operators bookkeeping in RealPage
Frequently Asked Questions
We run four LLCs on Yardi Breeze. Is that a problem?
Breeze can run multiple entities, but it wasn't built for entity-level consolidation the way Voyager was. Most operators end up managing the roll-up in spreadsheets outside the system, which is where errors creep in. REA's first step on any Breeze engagement is deciding whether the portfolio has outgrown it: enough entities, enough transaction volume, or enough lender scrutiny that the reporting gap becomes a real cost. Sometimes the fix is better configuration inside Breeze. Sometimes it's a move to Voyager.
Nobody outside the company reads our financials. Why does the chart of accounts setup matter now?
Because the day it matters arrives without warning. A refinance, a partner buyout, a sale, or an estate transfer all require entity-level statements that reconcile, usually inside a two-week window a lender or attorney sets, not one REA or the client controls. A chart of accounts that's been copied and modified across entities for years without a review usually cannot produce that on short notice. Fixing it after the request comes in is slower and more expensive than keeping it current from the start.
We've been coding capital improvements to repairs to keep taxable income lower. Would REA change that?
That gets flagged, because it's a bookkeeping problem before it's a tax one. Expensing a capital improvement understates the asset's basis and overstates current-year expenses, which distorts the entity's financials for as long as the asset is held, not just on that year's return. REA separates the bookkeeping question (is this transaction coded correctly in Yardi) from the tax strategy question (how should it be treated on the return) and works with the client's tax preparer on the second one. The books stay accurate either way.
Ready for Accurate Owner Operators Books in Yardi?
Schedule a call with our team to talk through your Yardi instance, what it is doing to your owner operators financials, and what REA would take on.