REA.co Real Estate Accounting & Tax

Streamline Your Real Estate Success With MRI Accounting for Owner Operators

Owner-operators scale by acquisition, and each new deal adds an LLC, a bank account and a loan. MRI can segment a growing portfolio into clean, separate entities, but only if someone configures it that way as the entities arrive. Most instances were set up once, early, and every deal since has been bolted onto that original structure instead of given its own.

Schedule a Call

Owner Operators Accounting Inside MRI

What Changes When You Run This Vertical On This Platform

Where it breaks

Entity growth that outpaces how MRI tracks it

MRI can segment a portfolio into distinct, consolidated entities, but only if that structure exists before the acquisitions arrive, not after. Most owner-operator MRI instances were built for a smaller footprint, so each new LLC gets attached to an existing property record instead of its own company code. Capital improvements get coded at the property level, and cash that moves between entities to cover a shortfall posts as an unreconciled due-to or due-from balance, if it posts at all. Because no third-party owner is reading a monthly statement, nobody catches it until a lender asks for two years of clean, entity-level financials for a refinance.

How REA handles it

Entity-level company codes set up before growth

We set up each entity, not just each property, as its own company code in MRI, with an intercompany due-to and due-from schedule reconciled every month instead of left to accumulate. Capital improvements get capitalized to the entity that owns the asset, not expensed at whichever property happened to pay the invoice. Because REA's MRI work runs commercial-weighted, we also keep CAM reconciliation separate from entity-level NOI so recoverable expense billing does not distort what a lender sees. The goal is entity financials that are already clean when the refinance conversation starts, not a two-week scramble to produce them.

What we check in your MRI instance

  • Each LLC has its own company code
  • Intercompany due-to and due-from reconciled monthly
  • Capital improvements capitalized to the right entity
  • CAM reconciliation kept separate from entity NOI
  • Bank accounts mapped one-to-one with entities
  • Lease data matches what the GL shows

The Full Scope of the Engagement

Two Pages Carry the Detail

This page covers what is specific to running Owner Operators books in MRI. The complete service scope, process, and pricing conversation live on the two pages below.

The vertical

Owner Operators Accounting

Full scope, monthly process, property types, FAQs and the team on the account.

See the Owner Operators page

The platform

MRI Bookkeeping

What MRI does well, where its accounting breaks, and how REA works inside your own instance.

See the MRI page
  1. 01

    Trust Accounting

    Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.

  2. 02

    Bank Reconciliation Services

    Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.

  3. 03

    Accounts Payable & Receivable

    Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.

  4. 04

    Bookkeeping Cleanup & Catch-Up

    Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.

  5. 05

    CAM Reconciliation

    Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.

Experts In All Property Types

Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.

Check Out What Our Clients Have To Say About Us

Property Managers, Investors & Owner Operators

Client story

Day-to-day financial operations

REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.

BCBrian CookOwner Operator

Onboarding and responsiveness

Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.

KSKelly StanawayProperty Manager

Smaller portfolio, still looked after

Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.

TSTrevor SmithProperty Manager

230+

Property Accountants

30M+

Commercial Sq. Ft.

Up to 50%

Saved vs In-House

Every month

On-Time Close

Schedule a Call

Running Owner Operators On Something Else?

Same Vertical, Different Platform

Frequently Asked Questions

We run each property under its own LLC. Does MRI actually keep those entities separate, or does it all blend together?

MRI can support true entity segmentation through separate company codes, but most instances were not set up that way from the start. If properties were added to an existing structure as you acquired them, they are likely sharing bank accounts or GL segments that were never cleanly split. We audit the existing setup first, then rebuild the entity structure so each LLC has its own books instead of a shared property record.

How do you handle cash that moves between our entities, like when one LLC covers a shortfall for another?

Those transfers get booked as an intercompany due-to and due-from balance at the time they happen, not reconstructed months later from memory. We reconcile that schedule every month so each entity's balance sheet reflects what it actually owes or is owed. Skipping this is the most common reason owner-operator financials fall apart at refinance. The lender asks for a clean intercompany schedule and finds a pile of unbooked transfers instead.

Our portfolio is mostly commercial with a couple of residential buildings. Does that change how you handle the accounting in MRI?

Yes. On the commercial side, we run CAM reconciliation against the lease abstracts in MRI so recoverable expenses are billed correctly. On the residential side, the trust obligations are lighter since you own the asset outright, so we focus more on accurate entity-level reporting than tenant-facing statements. Both feed the same entity-level financials, we just apply the process each property type actually needs instead of one generic workflow.

Ready for Accurate Owner Operators Books in MRI?

Schedule a call with our team to talk through your MRI instance, what it is doing to your owner operators financials, and what REA would take on.