Expert, On-Demand Commercial Lease Abstracting Services.
At REA, we understand the critical importance of accurate and comprehensive lease abstracting services in the commercial real estate industry.
By outsourcing your lease abstraction needs to REA, not only will you save money, but you can trust that every crucial detail will be captured accurately, ensuring compliance and minimizing any potential risks.
Let us handle the complex and time-consuming task of abstracting your leases while you focus on core business activities.
Every abstraction is verified against the original lease document before delivery, so what lands in your system is what the document actually says.
18Lease Sections Captured
230+Property Accountants
On-DemandScale Up or Down
Why Companies Choose REA for Lease Abstracting
Commercial Specialists, Not Data Entry
Commercial Real Estate Expertise
Our team of lease abstraction specialists has extensive knowledge and expertise in the commercial real estate industry. We understand the unique complexities and nuances of lease agreements, enabling us to provide accurate and comprehensive abstraction services tailored to your specific needs.
Time and Cost Savings
Outsourcing your lease abstraction needs to REA allows you to save valuable time and reduce operational costs. Our efficient processes and dedicated team ensure a quick turnaround time without compromising accuracy or quality.
Data Accuracy and Compliance
Ensuring data accuracy and compliance is paramount in the commercial real estate industry. With REA's Lease Extraction Services, you can trust that every detail is captured accurately, reducing the risk of errors, disputes, and non-compliance.
What a REA Lease Abstraction Delivers
The Clauses That Drive Money and Risk
Rent, Additional Rent & Abatement
Base rent, escalations, additional rent, and any abatement periods captured with the dates and mechanics that drive billing.
Term, Options & Termination
Lease term, expansion rights, renewal options and termination rights, with the notice windows that make them enforceable.
Operating Expense & Tax Reconciliation
The recovery method, base year, exclusions and caps that determine what a tenant can actually be billed at true-up.
See how it worksMaintenance, Insurance & Indemnification
Who repairs what, required coverage, and where liability sits, so obligations are not discovered during a dispute.
Assignment, Subletting & Default
Transfer rights, consent requirements, default triggers and remedies, abstracted so the answer is one lookup rather than one read-through.
The Full Scope
- Property Information
- Lease Parties
- Lease Term
- Rent
- Additional Rent
- + 13 more below
Key Sections of a Commercial Lease Abstraction
- Property Information
- Lease Parties
- Lease Term
- Rent
- Additional Rent
- Tenant Improvement Allowance
- Maintenance and Repairs
- Parking
- Signage
- Use of Premises
- Assignment and Subletting
- Default and Remedies
- Insurance and Indemnification
- Additional Clauses
- Rent Abatement
- Expansion Rights
- Options to Terminate
- Operating Expense and Tax Reconciliation
Also available on its own
- Trust AccountingTenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- Bank Reconciliation ServicesEvery operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- Bookkeeping Cleanup & Catch-UpMonths or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
The Abstraction Is What Your CAM Bill Rests On
Why This Is an Accounting Problem, Not an Admin One
A lease abstraction looks like a summarising exercise. It is actually the input to every dollar you bill a commercial tenant: the recovery method, the base year, the exclusions, the caps. Get the abstraction wrong and the error does not surface for a year, at true-up, in front of the tenant.
What makes it different
Abstract once, and the whole year gets easier
Once the clauses are captured accurately and loaded into your system, CAM pools build correctly, critical dates surface before they lapse, and a question about an option or an assignment is a lookup rather than a re-read. The value compounds across the portfolio.
Where it goes wrong
Abstractions are usually done by whoever has time
Which is how a base year gets recorded from the wrong year, an exclusion gets missed, or a renewal notice window quietly passes. The abstraction is treated as administrative work, then relied on as financial data, and nobody checks it against the executed document again.
How we work it
The people abstracting also do the CAM reconciliation
REA runs lease abstraction alongside commercial accounting, so the team capturing the clause is the team that will later have to bill from it. Every abstraction is verified against the original document before delivery, because we are the ones who inherit the error if it is wrong.
How REA's Lease Abstraction Services Work
Expert Outsourced Commercial Lease Abstraction Services
- 1
Assessment and Planning
We begin by conducting a thorough assessment of your lease portfolio, understanding your specific requirements, and developing a customized plan for the abstraction process. Our team collaborates closely with you to ensure that we capture all the necessary information and tailor our approach to meet your unique needs.
- 2
Data Extraction and Organization
Our experienced lease abstraction specialists meticulously review and analyze your lease agreements, extracting key information and organizing it into a clear and concise format. We utilize advanced tools and techniques to ensure accuracy and efficiency throughout the extraction and organization process.
- 3
Quality Assurance and Delivery
At REA, we prioritize quality assurance to deliver lease abstractions of the highest standard. Our team follows a rigorous quality control process, verifying the accuracy of each abstraction against the original lease documents. We strive to meet your desired timeframe and provide you with comprehensive and reliable lease abstractions, ready for your immediate use.
You Get a Team With Names, Not a Ticket Queue
Who Actually Works On Your Lease Abstraction Books
Outsourced accounting fails when nobody owns the account. At REA you are assigned a property accounting team and a client success lead who knows your portfolio, your owners, and your quirks. They stay on your account, so you are never re-explaining your chart of accounts to someone new.
Sharifa Giraldo, CPA
VP, Client Success
Residential Property Management
20+ years of property accounting, a CPA since 2015, and a specialist in third-party management and platform migrations.
Will Daege
VP, Client Success
Commercial Property Management
25+ years across retail, office, industrial, and multifamily, including Portfolio Controller for The Related Companies' New York development portfolio.
How we work together
- A named team, not a poolThe same property accountants close your books every month.
- Reachable the way you already workEmail, phone, video, or Slack. Urgent items get answered the same day.
- Inside your Lease AbstractionWe take accountant access to your instance, exactly as you would grant an internal hire.
- 230+ property accountants behind themCoverage when someone is out, and a specialist to escalate to when a lease or a trust question gets strange.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
We Also Work With
Every Vertical Has Its Own Way of Breaking
- Property ManagementThird-party managers scaling past their bookkeeping
- Commercial Real EstateLease administration and CAM reconciliation
- Owner OperatorsBuying units without adding accounting headcount
- Assisted LivingResident billing alongside property accounting
- DevelopersDraws, capitalisation and job-level cost
- HOAsAssessments, reserves and board-ready reporting
- SyndicatorsWaterfalls, GP/LP splits and investor reporting
- ConstructionJob costing, WIP and retainage
Frequently Asked Questions
How can lease extraction improve property management?
Lease extraction simplifies the management of lease documents by pulling out critical data points and organizing them in a way that is easy to reference. This process helps property managers stay on top of key dates, financial obligations, and other important lease terms.
Who benefits from your lease abstraction services?
Property managers, landlords, real estate investors, and tenants all benefit from our lease abstraction services. These summaries help them stay organized, ensure compliance with lease terms, and make informed decisions regarding their properties.
What are the advantages of outsourcing lease abstracting?
Outsourcing lease abstracting ensures accuracy, saves time, and reduces the administrative burden on internal teams. Our professional abstracting services use experienced personnel and advanced software to deliver precise and timely lease summaries.
How does lease abstracting help with legal compliance?
Lease abstracting helps ensure that all parties comply with the terms of the lease by clearly outlining obligations and deadlines. This clarity can prevent disputes and legal issues, making it easier to manage properties within the bounds of the lease agreement.
Can you handle complex leases?
Absolutely! Real Estate Accounting is equipped to handle complex leases with multiple clauses and conditions. We use specialized tools and expertise to ensure that all critical information is accurately captured and summarized.
Concentrate on Growing Your Empire, Leave the Lease Abstracting to REA
Reclaim your time and focus on revenue-generating activities by delegating non-core tasks to REA's Lease Abstraction Services. Schedule a call to walk through your lease portfolio and we will scope the work, agree a turnaround, and deliver abstractions verified against the original documents.