Accounts Payable & Receivable
Money In, Money Out, Handled Without Your Team Touching It
Vendor invoices coded and paid against verified funds. Tenant receipts applied to the right lease. Management fees taken and owner distributions cut on schedule, every month, inside your property management software.
Take both sides or just the one that is eating your week. Outsourced accounts payable and outsourced accounts receivable are sold separately or as part of a full monthly close.
The monthly cycle
In
Rent, fees, rebills, deposits
Out
Vendors, utilities, mortgages
Funds verified at the property level
Management fees taken as earned
Result
Owner distributions, on the same date every month
Two Jobs That Fail in Opposite Directions
What We Take On Each Side
Payables fail loudly. A missed invoice becomes a late fee, a shut-off notice, or a vendor who stops answering. Receivables fail quietly. A receipt applied to the wrong lease looks fine in the bank balance and only surfaces when a tenant disputes a charge or an owner statement does not make sense. Both are back-office work that scales badly with headcount and well with process.
Accounts Payable Services
From invoice arrival to cleared payment, with the approval decision left where it belongs.
- Vendor invoice intake, coding, and property allocation
- Available-funds verification before any payment is released
- Approval routing on your rules and thresholds
- Scheduled payment runs by check, ACH, or platform bill pay
- Recurring payables and utility bills managed on autopilot
- Vendor master data and W-9 tracking kept clean for 1099 season
Accounts Receivable Services
From tenant payment to a receivable ledger that supports the owner statement.
- Tenant receipts applied to the correct lease and charge
- Rent, late fees, utility rebills, and tenant chargebacks posted
- Delinquency tracking with an aging you can actually act on
- Merchant, lockbox, and portal deposits reconciled to the bank
- Move-in and move-out charges and deposit accounting
- Receivable detail prepared to support owner reporting
Outsourcing Payables Should Tighten Controls, Not Loosen Them
The reasonable objection to handing payables to an outside team is that it puts distance between your money and your judgment. We build the engagement so the opposite happens: the person preparing the payment is not the person approving it, and every step leaves a record inside your software.
Separation of duties
We prepare and code. You approve. Neither side can complete a payment alone.
Funds verified first
Property-level balance checked before release, so no owner's cash covers another's bill.
Everything in your system
Approvals, backup, and payment history recorded in your platform, not in our inbox.
Vendor data kept clean
W-9s collected and vendor records maintained through the year, not reconstructed in January.
The Point of All of It Is the Distribution
Owners Paid Correctly, On the Same Date, Every Month
Owners do not evaluate your back office on invoice coding accuracy. They evaluate it on whether their distribution arrives when you said it would and whether the statement behind it explains itself. Every payable and receivable task on this page exists to make that one moment boring.
Frequently Asked Questions
What does outsourced accounts payable actually cover?
Receiving vendor invoices, coding them to the right property and GL account, checking that the property has funds available before anything is paid, routing approvals to whoever needs to approve them, scheduling the payment run, and keeping the vendor records and 1099 detail clean behind it. The approval decision stays with you. Everything around it moves to us.
Who approves payments if you handle AP?
You do, on the rule you set. Some clients approve every invoice, some approve above a dollar threshold and let recurring utilities and known vendors flow through, some route by property or by owner. We build the workflow inside your software so the approval trail is recorded where the payment is, not in an email thread.
Do you check that a property can afford a bill before paying it?
Yes, and on trust-held funds this is not optional. An invoice paid from a property with an insufficient balance is one owner's money covering another owner's expense. We verify available funds at the property level before a payment goes out and flag shortfalls to you rather than paying through them.
What does the receivables side include?
Applying tenant receipts to the correct lease and charge, posting rent, late fees, utility rebills, and tenant chargebacks, tracking delinquency so you can see who is behind and by how much, reconciling merchant and lockbox deposits, and preparing the receivable detail that supports owner statements.
Can we outsource only payables, or only receivables?
Yes. Plenty of clients keep receivables in house because their leasing team already touches tenants daily, and hand us payables because invoice coding and payment runs are pure back office. The reverse is just as common. Both can also be folded into a full monthly close.
Which software do you work in?
AppFolio, Yardi, Buildium, Rent Manager, Entrata, RealPage, MRI, and QuickBooks. We take accountant access to your instance and use the AP and AR modules you already own, including automated invoice capture where your platform supports it.
Where This Fits
AP and AR are where the money moves. Reconciliation proves it moved correctly, and trust accounting governs whose money it was in the first place.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Hand Off the Invoices and the Receipts
Schedule a call and we will map how payables and receivables run today, where the time actually goes, and what it looks like to move one side or both to REA.