You Manage The Association, We'll Handle The HOA Yardi Accounting Services.
Yardi was built around the property as the accounting unit, not the fund. Homeowner associations need reserve dollars walled off from operating dollars by statute, and that wall has to be built by the person configuring the chart of accounts. Nothing in Voyager or Breeze enforces it by default, so the same platform that handles a commercial portfolio cleanly can quietly blend HOA reserve and operating funds if nobody sets it up right.
Homeowner Associations Accounting Inside Yardi
What Changes When You Run This Vertical On This Platform
Where it breaks
No native wall between reserve and operating funds
Both Voyager and Breeze organize the books around the property, not the fund, so reserve segregation depends entirely on how the chart of accounts and bank feeds were set up for that specific association. A shortfall in the operating fund gets covered from reserve cash with a simple transfer entry instead of a booked interfund loan. The bank reconciliation still ties out, because Yardi reconciles the bank account balance, not the reserve fund balance against the reserve study. Nothing looks wrong until an annual audit, a refinance, or a board turnover asks what the reserve account is actually supposed to hold.
How REA handles it
REA builds the fund wall by hand
Before any entries move, REA maps each association's chart of accounts so reserve and operating activity post to separate account segments, with the reserve balance tied to a specific bank account wherever the statute requires one. Transfers between the two are booked as interfund loans with a repayment schedule, not as unremarkable journal entries. Every month we reconcile the reserve fund balance against the reserve study's funding schedule, not just the bank account total. On Voyager portfolios with many associations, we standardize that chart of accounts across every entity so one manager's shortcuts don't show up as another's clean books.
What we check in your Yardi instance
- Reserve fund mapped to its own GL segment
- Bank reconciliation checked against the reserve study balance
- Special assessments coded to equity, not income
- Operating-to-reserve transfers booked as interfund loans
- Chart of accounts standardized across every HOA entity
- Board packets pulled directly from Yardi, not Excel
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Homeowner Associations books in Yardi. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Homeowner Associations Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Homeowner Associations pageThe platform
Yardi Bookkeeping
What Yardi does well, where its accounting breaks, and how REA works inside your own instance.
See the Yardi page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Homeowner Associations On Something Else?
Same Vertical, Different Platform
- AppFolioHomeowner Associations bookkeeping in AppFolio
- BuildiumHomeowner Associations bookkeeping in Buildium
- EntrataHomeowner Associations bookkeeping in Entrata
- QuickBooksHomeowner Associations bookkeeping in QuickBooks
- Rent ManagerHomeowner Associations bookkeeping in Rent Manager
- MRIHomeowner Associations bookkeeping in MRI
- RealPageHomeowner Associations bookkeeping in RealPage
Frequently Asked Questions
We use Breeze for our HOA portfolio. Can it actually handle reserve fund segregation the way our state requires?
Breeze can handle it, but not out of the box. Its default setup treats an association like any other rental property, one operating fund. REA sets up the chart of accounts so reserve activity posts to its own account segment and, where your statute requires a separate bank account, maps that account directly to the reserve GL. Once that structure exists, Breeze reports it correctly every month without anyone remembering to code it by hand.
Our management company runs Voyager across a mixed portfolio, commercial and HOA both. Does that create any risk for the association books specifically?
Yes, if the associations inherit chart-of-account templates built for commercial leases. Voyager's commercial strength, CAM reconciliations, lease escalations, multi-entity consolidation, doesn't map to what an HOA needs, which is a clean operating-versus-reserve split and special assessment tracking that stays out of ordinary income. REA reviews each association's setup separately from the commercial entities in the portfolio, so a chart of accounts built for tenant billing doesn't get reused for board reporting.
Our board wants to see the numbers straight out of Yardi at the annual meeting instead of a rebuilt spreadsheet. Is that realistic?
It's realistic once the reports are configured to match what your statute requires the board to see. Many management companies end up in Excel because Breeze's canned reports, or an unconfigured Voyager report, don't hit the specific reserve disclosure format the state expects, so someone rebuilds it by hand every month. REA sets up the report templates once so the board packet comes directly out of Yardi, in the required format, tied to the GL instead of a parallel spreadsheet.
Ready for Accurate Homeowner Associations Books in Yardi?
Schedule a call with our team to talk through your Yardi instance, what it is doing to your homeowner associations financials, and what REA would take on.