Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Rochester
Rochester's rental stock splits three ways: multifamily apartments, single-family rentals, and extended-stay units housing physicians and traveling staff between Mayo Clinic assignments. Before we touch a single ledger, we identify which Yardi product is actually running the books, Voyager or Breeze, because that answer determines what your chart of accounts can even do. Voyager's multi-entity consolidation suits operators blending long-term and extended-stay units under one ownership group. Breeze, built for smaller residential rosters, often can't keep pace once that mix gets complex.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
Minnesota rules that apply here
- Deposit return deadline
- 21 days
- Statute
- Minnesota Statute 504B
Why Yardi Operators in Rochester Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager or Breeze, First
Every Yardi engagement starts with one question: which product are we actually working in. Voyager's enterprise chart of accounts and commercial CAM handling suit operators mixing extended-stay units with standard leases. Breeze runs shallower reporting built for smaller residential rosters. We confirm which one governs your books before recommending a single change.
Consolidation Across Property Types
Rochester operators frequently hold multifamily buildings, single-family rentals, and extended-stay units serving traveling medical staff under one ownership structure. Voyager's multi-entity consolidation can report on all three from a single dashboard. Breeze lacks that depth, and we've seen operators bolt spreadsheets onto it to fake consolidated numbers, numbers that rarely tie back to the general ledger.
Chart of Accounts, Built Right
Extended-stay units bill differently than a twelve-month single-family lease, and a chart of accounts that doesn't separate the two will misstate revenue the moment occupancy patterns shift. In Voyager, that misconfiguration propagates through every downstream report. We set up the account structure before Rochester operators onboard staff-housing units, not after.
Yardi and Minnesota Deposit Rules
Minnesota Statute 504B
Minnesota Statute 504B requires landlords to return a security deposit or send an itemized statement of deductions within 21 days of lease termination. Voyager can be configured with a deposit liability account and an aging report that flags approaching deadlines, useful for Rochester operators managing turnover across extended-stay and standard units alike. Breeze tracks deposits but doesn't flag the 21-day window on its own, so we build a manual tracking step into the close process for operators running it.
Minnesota statute 504B requires the deposit to be returned within 21 days of lease termination, with penalties for non-compliance and interest obligations in defined cases.
All Minnesota requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 21 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Rochester Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Rochester operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Rochester?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
How does Yardi help us hit Minnesota's 21-day security deposit deadline?
Minnesota Statute 504B gives landlords 21 days from lease termination to return a deposit or send an itemized statement of deductions. If you're on Voyager, we configure a deposit liability account with an aging report that flags approaching deadlines. Breeze doesn't generate that flag automatically, so for Breeze clients we add a manual checkpoint to the monthly close so deposits never age past day 21 unnoticed.
Should we be on Yardi Voyager or Yardi Breeze?
It depends on your portfolio's shape, not its size alone. Operators combining multifamily buildings with extended-stay units for traveling Mayo Clinic staff usually need Voyager's multi-entity consolidation and commercial-grade chart of accounts. Smaller, single-family-heavy portfolios often run fine on Breeze, until reporting needs outgrow it and staff start rebuilding numbers in spreadsheets outside the system. We'll tell you honestly which one fits before we start.
Can Yardi handle both long-term leases and extended-stay units in the same portfolio?
Yes, but only if the chart of accounts is built to separate them from the start. Rochester's rental market includes a meaningful share of extended-stay housing for temporary medical assignments alongside standard multifamily and single-family leases. We configure revenue and deposit accounts so each lease type reports cleanly, rather than blending extended-stay billing into standard rent lines and distorting your monthly numbers.
More in Minnesota
Other Minnesota markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Rochester
Schedule a call and we will review your Yardi setup, your Minnesota deposit handling, and what it takes to close clean every month.