Real Estate Accounting in Eugene
Eugene is a university market, and student housing does not behave like conventional multifamily on the books. Leasing is often per bed rather than per unit, turnover concentrates into a few weeks of the year, and a single apartment can carry four separate deposit liabilities with four different move-out dates.
Proud AppFolio Stack™ Partners, working directly inside your AppFolio instance.
Oregon rules that apply here
- Deposit return deadline
- 31 calendar days
- Statute
- ORS 90.300
Why Oregon Real Estate Professionals Choose REA
AppFolio Expertise, Applied to Eugene
Experts in AppFolio Bookkeeping
Per-bed leasing is the structural difference. A four-bedroom unit under four individual leases is four tenant ledgers, four deposits and potentially four move-out accountings, not one. Systems configured for whole-unit leasing quietly aggregate them, and the first time that matters is when one roommate leaves mid-term and the deposit accounting has to isolate their share.
Assigned, Responsive Team
Turnover concentration is the other one. Most of the year's move-outs land in a few weeks, which means Oregon's 31-day accounting deadline under ORS 90.300 arrives for hundreds of tenants simultaneously rather than spread across twelve months. That is a staffing and process problem before it is an accounting problem, and it is why student portfolios so often miss the window on a minority of units and eat the double-damages exposure under 90.300(16).
Accurate Monthly Bookkeeping
Guarantors add a third layer. Parent co-signers mean the party on the lease and the party who pays are frequently different, and receipts posted against the wrong ledger produce a rent roll that looks delinquent while the money is sitting in the account. We reconcile receipts to the tenant ledger rather than to the payer, so the delinquency report reflects reality.
Deposit Compliance for Eugene Portfolios
ORS 90.300
Oregon ORS 90.300 requires the deposit, or a written accounting stating the specific basis for anything claimed, within 31 days of the tenancy ending and the tenant delivering possession. The statute requires SEPARATE accountings for the security deposit and for prepaid rent, and ORS 90.300(16) exposes a landlord to twice any amount wrongfully withheld.
Deposits are the tenant's money until properly claimed, and Oregon compounds the usual requirement by treating prepaid rent as a separate accounting from the deposit. That means two distinct per-tenant liabilities from the day funds arrive, not one balance netted at move-out, because reconstructing the split later is exactly what the double-damages provision punishes.
All Oregon requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in AppFolio, so a 31 calendar days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Appfolio Bookkeeping Services from REA
Available to Eugene Operators
Trust Bookkeeping
Leverage Appfolio's powerful bookkeeping capabilities with REA's tailored service.
See how it worksCorporate Bookkeeping
REA's skilled team, in combination with Appfolio's comprehensive toolset, addresses the complexity of your corporate financial activities.
See how it worksBank Reconciliations
Employing Appfolio's state-of-the-art system, REA offers bank reconciliation services that brings meticulous accuracy to your finances.
See how it worksFinancial Diagnostic Cleanup
REA utilizes Appfolio's advanced diagnostic tools to swiftly and effectively troubleshoot financial anomalies.
See how it worksTrust Compliance
REA pairs its accounting prowess with Appfolio's detailed reporting to deliver comprehensive Trust Compliance Verification services.
See how it worksAppFolio Accounting & Bookkeeping Services
For Eugene Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Eugene operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your AppFolio instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreExperts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
Do you handle per-bed student housing leases?
Yes. Each bed is its own tenant ledger with its own deposit liability and its own move-out accounting, which is what Oregon's separate written accounting requirement assumes. Aggregating a four-bedroom unit into one ledger is where these portfolios usually break.
How do you manage the summer turnover spike?
By treating the 31-day ORS 90.300 clock as a scheduled process rather than an event. Move-out accountings are batched and tracked against the deadline per tenant, because when several hundred move-outs land in the same fortnight, the ones that slip are the ones nobody was tracking individually.
Our parents pay rent for a lot of tenants. Does that cause problems?
It does when receipts get posted against the payer instead of the tenant, which makes the rent roll show delinquency that does not exist. We reconcile to the tenant ledger so the aging report is accurate.
More in Oregon
Other Oregon markets, the platforms we work in, and the functions available on their own.
AppFolio Bookkeeping for Eugene
Schedule a call and we will review your AppFolio setup, your Oregon deposit handling, and what it takes to close clean every month.