Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Fort Collins
Fort Collins property managers run a mix that generic accounting rarely handles well: CSU student housing that turns over every August, workforce rentals with longer leases, and standalone single-family homes, often sitting inside the same portfolio. Buildium runs rentals and HOA associations from one shared instance, which is convenient until reserve contributions and tenant security deposits start blending together on the same general ledger. Our bookkeeping keeps that line intact through the fall turnover crunch and the rest of the year.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Colorado rules that apply here
- Deposit return deadline
- one month, up to 60 days by lease
- Statute
- Colorado Revised Statutes
Why Buildium Operators in Fort Collins Come to REA
Residential and association management in one system
Separating rental and HOA funds
Buildium lets one company file hold both rental trust accounts and HOA assessments, so reserve contributions and operating dues can land in the same ledger as tenant deposits if nobody sets boundaries. We build the chart of accounts and bank sub-accounts so reserve funds and rental trust money stay separate from the first entry.
Turnover timed to the semester
Fort Collins clears and refills a large share of its rental units every August, when CSU leases turn over in the same week. That means a compressed stretch of move-out statements, deposit reconciliations, and make-ready charges hitting Buildium's ledger at once. We staff for that spike, so move-out accounting doesn't bleed into September rent postings.
Reporting built for a mixed portfolio
Most Fort Collins property management teams are small enough that nobody has time to decode a complicated chart of accounts. Buildium's general ledger and owner reporting are built for that scale, and we set up statements that separate student units, workforce rentals, and long-term leases so owners can see performance by property type instead of one blended number.
Buildium and Colorado Deposit Rules
Colorado Revised Statutes
Colorado Revised Statutes 38-12-103 gives landlords one month to return a security deposit or send an itemized statement of deductions, extendable to 60 days if the lease says so. Buildium doesn't track that deadline on its own. It logs the deposit liability and the move-out date, but nothing flags day 30 or day 60 automatically. We calendar every Fort Collins deposit against its lease-specific deadline and reconcile the itemized statement against Buildium's ledger before it goes out, so returns don't slip past the statute.
Colorado statute sets a one month return deadline, extendable to a maximum of 60 days only if the lease says so, and provides for treble damages where a deposit is wrongfully withheld.
All Colorado requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a one month, up to 60 days by lease deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Fort Collins Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Fort Collins operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Fort Collins?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
How does Colorado's security deposit deadline work in Buildium?
Colorado Revised Statutes 38-12-103 requires landlords to return a tenant's security deposit or provide an itemized statement within one month of move-out, unless the lease extends that to 60 days, which most Fort Collins leases do. Buildium stores the deposit as a liability and records the move-out date, but it won't warn you as the deadline approaches. We track each deposit against its lease term and prepare the itemized statement inside Buildium before the deadline, not after.
Can Buildium keep our HOA reserve funds separate from rental trust accounts?
Not by default. Buildium will let a single company file run rental trust accounts and HOA operating and reserve funds side by side, and it's on the property manager to keep them apart. We set up separate bank sub-accounts and a chart of accounts that isolates reserve contributions from operating assessments and tenant deposits, then reconcile each fund on its own schedule so nothing commingles inside one Buildium instance.
Do you handle bookkeeping for a mix of student, workforce, and long-term rentals?
Yes, and that mix is the norm here, not the exception. Fort Collins portfolios often combine CSU-area student units on August leases, workforce rentals on standard twelve-month terms, and long-term single-family homes, sometimes for the same owner. We tag each property by class inside Buildium's chart of accounts so turnover timing, deposit deadlines, and owner statements reflect the differences instead of averaging them into one report.
More in Colorado
Other Colorado markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Fort Collins
Schedule a call and we will review your Buildium setup, your Colorado deposit handling, and what it takes to close clean every month.