Full-service monthly Entrata bookkeeping for scaling commercial property managers.
Entrata's ledger and leasing screens share one record, built for apartments. Commercial leases carry base years, expense stops, caps, and escalations that don't have a native field in Entrata's charge code structure, so someone has to translate the lease into charge codes by hand, and that translation is where CRE accounting on Entrata actually happens.
Commercial Real Estate Accounting Inside Entrata
What Changes When You Run This Vertical On This Platform
Where it breaks
Lease terms forced into Entrata's residential charge codes
Entrata's recurring charge screens are built for flat rent, fees, and concessions, the vocabulary of an apartment lease. A commercial lease's base year, expense stop, CAM cap, and escalation clause each need a workaround: a note field, a side spreadsheet, a manually scheduled charge that has to be re-entered every time the lease amends. None of that lives in a field Entrata reconciles automatically. The error doesn't show up at lease signing. It shows up in the annual CAM true-up, when a whole year of expenses gets reconciled against a stop or cap that was set up wrong in the charge code twelve months earlier.
How REA handles it
REA abstracts the lease before Entrata touches it
Before a commercial lease goes into Entrata, REA abstracts it into a separate schedule: base year, expense stop, CAM cap, exclusions, escalation triggers, laid out the way the lease reads, not the way Entrata's charge codes are structured. Every recurring charge entered into Entrata gets checked against that schedule, not the other way around. When leasing posts a concession or a lease correction, REA reviews it against the same abstract before it settles into the GL. The CAM true-up gets built from the abstract and reconciled to the ledger, not assembled from whatever charge codes happen to be sitting in Entrata at year end.
What we check in your Entrata instance
- Charge codes matched against the lease abstract
- Leasing team concessions reviewed before GL posting
- CAM caps and expense stops verified at setup
- Escalation clauses tracked outside Entrata's charge fields
- CAM true-up built from lease abstract, not codes
- Base year and exclusions checked against lease terms
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Commercial Real Estate books in Entrata. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Commercial Real Estate Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Commercial Real Estate pageThe platform
Entrata Bookkeeping
What Entrata does well, where its accounting breaks, and how REA works inside your own instance.
See the Entrata page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- Commercial
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Commercial Real Estate On Something Else?
Same Vertical, Different Platform
- AppFolioCommercial Real Estate bookkeeping in AppFolio
- BuildiumCommercial Real Estate bookkeeping in Buildium
- QuickBooksCommercial Real Estate bookkeeping in QuickBooks
- Rent ManagerCommercial Real Estate bookkeeping in Rent Manager
- YardiCommercial Real Estate bookkeeping in Yardi
- MRICommercial Real Estate bookkeeping in MRI
- RealPageCommercial Real Estate bookkeeping in RealPage
Frequently Asked Questions
We're moving a commercial portfolio onto Entrata. Can it actually handle CAM reconciliation and expense stops?
Entrata doesn't have a built-in CAM reconciliation engine the way commercial-specific platforms do. It handles recurring charges, resident (tenant) ledgers, and reporting well, but expense stops, caps, and gross-up calculations aren't native fields. REA builds that logic outside Entrata in a lease abstract, then reconciles the true-up against it. The platform works for CRE, but only with that layer added, not out of the box.
Our leasing team keeps posting concessions and corrections straight into Entrata. Should that worry us?
Yes, and it's worth watching specifically because Entrata puts leasing and accounting on the same record. A concession, a lease correction, or a misapplied credit posted by leasing lands directly in the general ledger, no separate approval step. On a commercial lease that can quietly shift a base year calculation or a CAM proration. REA reviews leasing-originated postings against the lease terms before they settle into month end close.
How do you catch a bad lease abstract before it turns into a CAM true-up problem?
We check the charge codes in Entrata against the lease itself, not against how the previous accountant set them up. Base year, expense stop, cap, and exclusions get verified line by line at setup and again at renewal or amendment, since that is when charge codes usually drift from the lease. Catching it there means the true-up is a formality, not the moment the error surfaces.
Ready for Accurate Commercial Real Estate Books in Entrata?
Schedule a call with our team to talk through your Entrata instance, what it is doing to your commercial real estate financials, and what REA would take on.