REA.co Real Estate Accounting & Tax

Full-service monthly Rent Manager bookkeeping for scaling commercial property managers.

Rent Manager doesn't come with a fixed commercial chart of accounts or CAM engine, it lets each property build its own charge codes, GL mappings, and recovery structures. That flexibility is what makes it viable for the range of commercial leases and entity structures REA sees, but it also means every one of those choices was a manual decision made by someone, at some point, that has to still be correct today.

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Commercial Real Estate Accounting Inside Rent Manager

What Changes When You Run This Vertical On This Platform

Where it breaks

Custom charge codes silently drift from lease terms

In Rent Manager, CAM recoveries, expense stops, and pro-rata shares are calculated only as accurately as the charge codes and GL account mappings someone configured for that lease. Nothing in the platform forces those settings to match the current lease language. A property manager copies a charge code setup from a similar unit to save time, a cap or exclusion clause gets missed, or a GL mapping built for one property gets reused on another with a different lease structure. The system keeps posting correctly formatted invoices and reports every month. Nobody notices until the annual CAM reconciliation pulls a full year of expenses against those settings at once.

How REA handles it

REA reconciles charge codes against lease language directly

Before working inside an existing Rent Manager account, REA pulls the charge code setup, recurring charge schedules, and GL mappings for each commercial lease and checks them against the actual lease document, not against what the software assumes. That means confirming pro-rata share calculations match the lease's stated percentage, recoverable versus non-recoverable expense flags match the expense stop and exclusion language, and base year figures haven't been carried over from a prior tenant's setup. Multi-entity structures get checked separately, since Rent Manager will let charges flow between entities that were never supposed to share costs.

What we check in your Rent Manager instance

  • Charge codes match current lease recovery terms
  • Pro-rata share percentages tie to lease language
  • GL mappings not copied from other properties
  • Base year figures traced to original lease
  • Expense exclusions correctly flagged as non-recoverable
  • Intercompany charges isolated to correct entities

The Full Scope of the Engagement

Two Pages Carry the Detail

This page covers what is specific to running Commercial Real Estate books in Rent Manager. The complete service scope, process, and pricing conversation live on the two pages below.

The vertical

Commercial Real Estate Accounting

Full scope, monthly process, property types, FAQs and the team on the account.

See the Commercial Real Estate page

The platform

Rent Manager Bookkeeping

What Rent Manager does well, where its accounting breaks, and how REA works inside your own instance.

See the Rent Manager page
  1. 01

    Trust Accounting

    Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.

  2. 02

    Bank Reconciliation Services

    Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.

  3. 03

    Accounts Payable & Receivable

    Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.

  4. 04

    Bookkeeping Cleanup & Catch-Up

    Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.

  5. 05

    CAM Reconciliation

    Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.

Experts In All Property Types

Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.

Check Out What Our Clients Have To Say About Us

Property Managers, Investors & Owner Operators

Client story

Handed over the whole accounting function

I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!

TCTracy CollinsProperty Manager

Day-to-day financial operations

REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.

BCBrian CookOwner Operator

Onboarding and responsiveness

Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.

KSKelly StanawayProperty Manager

230+

Property Accountants

30M+

Commercial Sq. Ft.

Up to 50%

Saved vs In-House

Every month

On-Time Close

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Running Commercial Real Estate On Something Else?

Same Vertical, Different Platform

Frequently Asked Questions

We already reconcile CAM every year in Rent Manager. Why would REA find something our current process misses?

Because most CAM reconciliations check the math against the ledger, confirming charges add up to what was billed. They don't go back and check the ledger against the lease itself. If a charge code was set up years ago with the wrong pro-rata share, an exclusion that got missed, or a cap that was never entered, the reconciliation will balance perfectly every year using the wrong numbers. REA's process starts at the lease document, not the account.

Our commercial and residential properties are on the same Rent Manager account. Does that cause problems?

It can. Rent Manager lets staff copy charge code templates and GL mappings across properties to save setup time, which works fine when the properties are similar. Commercial leases carry base years, expense stops, and recovery structures that residential units don't have. When a commercial property inherits a template built for residential, or for a simpler commercial lease, recoverable and non-recoverable expenses can get flagged incorrectly without any error appearing in the software.

We've had three different bookkeepers set up parts of our Rent Manager account over the years. Is that a problem?

Yes, in a specific way. Each person who touched charge codes, GL mappings, or recurring charge schedules made decisions based on whatever they understood about a lease at that time, and none of it gets labeled as a judgment call. It just looks like standard setup. REA's audit is built to find those layered decisions and check each one against the lease it was supposed to reflect, rather than assuming later staff caught earlier mistakes.

Ready for Accurate Commercial Real Estate Books in Rent Manager?

Schedule a call with our team to talk through your Rent Manager instance, what it is doing to your commercial real estate financials, and what REA would take on.