Outsourced Procore Accounting For General Contractors & Specialty Trades
REA provides outsourced accounting built around Procore, for general contractors and specialty trade contractors running mid-size to large projects. We work directly inside your Procore instance to keep commitments, change events, and job costs tied to your general ledger, so your numbers never drift from what is happening in the field.
Procore tracks budgets, commitments, and change events by cost code. Your accounting system tracks cash, AP, and the financial statements. When Procore financials and your general ledger are reconciled by hand, or not at all, the job cost report says one thing and the balance sheet says another, and nobody knows which number to trust at month end.
We reconcile Procore commitments against accounts payable, match change events to approved change orders, and tie Procore's budget vs actual to your general ledger, whether that ledger is QuickBooks, Sage 300 CRE, Sage Intacct, Viewpoint Vista, or another system connected through the Procore ERP Connector. We do not implement or configure Procore. We own the accounting underneath it.
We reconcile Procore commitments against accounts payable, match change events to approved change orders, and tie Procore's budget vs actual to your general ledger, whether that ledger is QuickBooks, Sage 300 CRE, Sage Intacct, Viewpoint Vista, or another system connected through the Procore ERP Connector. We do not implement or configure Procore. We own the accounting underneath it.
230+Property Accountants
GAAPAligned WIP Schedules
MonthlyLender-Ready Packages
Why Top Construction Professionals Choose REA
Procore, Run By People Who Already Run It
Procore Experts
Our Procore consultants work inside cost management and commitments modules every week, not once a quarter. We know how change events, budget modifications, and cost codes actually move through the platform.
Assigned Resources
You get a dedicated accounting team that learns your job structure, your cost code list, and your subcontractor base. They show up consistently in your Procore instance and your general ledger, not a rotating help desk.
Accurate Financials
Every commitment, change event, and draw gets tied back to the general ledger before your financial statements go out. Your job cost report and your P&L finally tell the same story.
Procore Financial Management Services from REA
Job-Level Work, Inside Your Own Instance
Commitment & Change Event Reconciliation
We match every Procore commitment to the vendor invoices hitting accounts payable, and every change event to an approved change order before it hits the budget. Nothing moves from the field to the financials without a paper trail.
See how it worksBudget vs. Actual Reporting
We tie Procore's budget vs actual by cost code to your general ledger, so project managers and your CFO are reading the same numbers. Cost-to-complete projections come from data that has already been reconciled, not from two spreadsheets that disagree.
AIA Draw & Billing Support
We prepare Procore AIA billing draw packages and pay applications pulled from Procore invoicing, checked against retainage and contract terms before they go to the owner or lender. Draws go out accurate the first time, not resubmitted.
Procore ERP Connector Oversight
Whether you're running a Procore QuickBooks integration, a Procore Sage 300 integration, or another system linked through the Procore ERP Connector, we monitor what actually synced versus what should have synced. A failed sync gets caught before it becomes a missing cost code at month end.
Retainage & Subcontractor Compliance
We track retainage held and released against each commitment, and keep subcontractor compliance documents, lien waivers and insurance certificates, tied to the payments Procore is authorizing. Nothing gets paid against an expired certificate.
The Full Scope
- Catch-Up & Cleanup
- Bank, Credit, & Funding Reconciliations
- Job Costing & Cost-to-Complete Tracking
- Corporate & Project-Level Bookkeeping
- Accounts Payable & Subcontractor Management
- + 4 more below
Procore Bookkeeping & Financial Services Offered
- Catch-Up & Cleanup
- Bank, Credit, & Funding Reconciliations
- Job Costing & Cost-to-Complete Tracking
- Corporate & Project-Level Bookkeeping
- Accounts Payable & Subcontractor Management
- Accurate Financial Statements & KPI Reporting
- Monthly WIP & Reporting Packages
- Fixed Asset, Equipment & Depreciation Support
- Construction Loan & Draw Management
Also available on its own
- Trust AccountingTenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- Accounts Payable & ReceivableVendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- Bookkeeping Cleanup & Catch-UpMonths or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- CAM ReconciliationCommon area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Why Choose REA to Handle Your Procore Accounting?
Three Things Contractors Tell Us They Need
Construction accounting is not traditional bookkeeping. Job costing, retainage, WIP schedules and draw tracking all have to reflect how projects actually run, and Procore only helps if someone is running it properly.
What it does well
You need your job cost reports and your financial statements to agree.
When Procore and your general ledger are reconciled by different people, on different schedules, the numbers drift apart. We own both sides of that reconciliation, so the report your PM pulls from Procore matches the statement your CFO signs off on.
Where it breaks
You need someone who understands cost codes, not just debits and credits.
Generalist bookkeepers reconcile a bank account. We reconcile a commitment against a cost code against a change order against a draw. That is a different skill, and it is the one your Procore setup actually requires.
How we work it
You need change events caught before they blow the budget, not after.
A change event sitting unapproved in Procore for three weeks is a budget variance nobody has explained yet. We flag unresolved change events and unreconciled commitments before they surface as a surprise in your monthly numbers.
How REA's Procore Process Works
Review the Setup, Then Own the Monthly Close
- 1
We audit your Procore instance and your current books together.
We review your cost code structure, open commitments, unresolved change events, and how, or whether, Procore is currently connected to your accounting system. We flag what is out of sync before we touch a single entry.
- 2
We take over the reconciliation between Procore and your general ledger.
We reconcile commitments to AP, change events to approved change orders, and Procore's budget vs actual to your GL on a set monthly schedule. Your existing accounting system stays in place. We do not migrate you off it.
- 3
We deliver reporting your project managers and your CFO can both use.
You get monthly job cost reports, WIP schedules, and financial statements that are already reconciled against Procore, not built from a spreadsheet pulled together the night before a meeting.
What Each Service Actually Covers
Every function below is performed inside a Procore engagement, and each one can be scoped on its own if that is all you need.
- Catch-Up & Cleanup
- If your Procore commitments, change events, and general ledger have drifted apart for months, we rebuild the reconciliation from the last clean period forward. You get a current, trustworthy job cost report before we set up ongoing monthly service.
- Bank, Credit, & Funding Reconciliations
- We reconcile every bank and credit account against the draws, retainage releases, and vendor payments Procore is tracking by project. Construction loan draws get matched to actual cost-to-date, not estimated figures.
- Job Costing & Cost-to-Complete Tracking
- We tie Procore's cost codes to your chart of accounts and keep cost-to-complete projections current as commitments and change events move. Your project managers see the same cost-to-complete number your accountant is reporting.
- Corporate & Project-Level Bookkeeping
- We keep both your corporate books and your individual project ledgers current, reconciled against the commitments and budgets Procore is tracking for each job. Overhead allocation and project-level costs stay separated correctly.
- Accounts Payable & Subcontractor Management
- We match subcontractor invoices to Procore commitments before they are paid, checking retainage terms and compliance documents along the way. Nothing gets paid against a commitment that does not match what was approved.
- Accurate Financial Statements & KPI Reporting
- Your financial statements are built from numbers already reconciled against Procore, not adjusted after the fact. We report the KPIs general contractors and specialty trades actually track: gross margin by job, backlog, and cost-to-complete.
- Monthly WIP & Reporting Packages
- We prepare a monthly WIP schedule pulled from Procore's budget vs actual and tied to your general ledger, so over billings and under billings are calculated from reconciled data. Your bonding agent and your lender get numbers that hold up.
- Fixed Asset, Equipment & Depreciation Support
- We track equipment costs and depreciation separately from job costs, so equipment expense stops distorting your project margins in Procore's cost reports. Fixed asset schedules stay current and audit ready.
- Construction Loan & Draw Management
- We prepare draw packages and pay applications sourced from Procore invoicing, checked against retainage and the approved budget before they go to the lender or owner. Draws are backed by numbers that already reconcile to the GL.
You Get a Team With Names, Not a Ticket Queue
Who Actually Works On Your Procore Books
Outsourced accounting fails when nobody owns the account. At REA you are assigned a property accounting team and a client success lead who knows your portfolio, your owners, and your quirks. They stay on your account, so you are never re-explaining your chart of accounts to someone new.
Sharifa Giraldo, CPA
VP, Client Success
Residential Property Management
20+ years of property accounting, a CPA since 2015, and a specialist in third-party management and platform migrations.
Will Daege
VP, Client Success
Commercial Property Management
25+ years across retail, office, industrial, and multifamily, including Portfolio Controller for The Related Companies' New York development portfolio.
How we work together
- A named team, not a poolThe same property accountants close your books every month.
- Reachable the way you already workEmail, phone, video, or Slack. Urgent items get answered the same day.
- Inside your ProcoreWe take accountant access to your instance, exactly as you would grant an internal hire.
- 230+ property accountants behind themCoverage when someone is out, and a specialist to escalate to when a lease or a trust question gets strange.
Serving All Construction Trades
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Home Builders
- General Contractors
- HVAC Contractors
- Plumbers
- Landscaping Companies
- Electricians
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Onboarding and responsiveness
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Something Other Than Procore?
We Work Inside Whatever You Already Have
Who We Do Procore Accounting For
Every Vertical Has Its Own Way of Breaking
- Property ManagementThird-party managers scaling past their bookkeeping
- Commercial Real EstateLease administration and CAM reconciliation
- Owner OperatorsBuying units without adding accounting headcount
- Assisted LivingResident billing alongside property accounting
- DevelopersDraws, capitalisation and job-level cost
- HOAsAssessments, reserves and board-ready reporting
- SyndicatorsWaterfalls, GP/LP splits and investor reporting
- ConstructionJob costing, WIP and retainage
Frequently Asked Questions
Is Procore accounting software, or do we still need QuickBooks or Sage too?
Procore is construction management software. It handles project execution, budgets, commitments, and change events, but it is not a general ledger and does not replace an accounting system. You still need QuickBooks, Sage, or another platform behind it, and that is the layer REA manages.
Which accounting systems does REA connect Procore to?
We work with Procore alongside QuickBooks Online and Desktop, Sage 300 CRE, Sage Intacct, Viewpoint Vista, NetSuite, Acumatica, CMiC, and Foundation, including instances linked through the Procore ERP Connector. If your systems are already connected, we reconcile what is syncing. If they are not, we work with what you have.
What does REA actually do inside Procore each month?
We reconcile Procore commitments against accounts payable, match change events to approved change orders, and tie Procore's budget vs actual by cost code to your general ledger. We are not configuring Procore or managing your project data, we are making sure the accounting behind it is correct.
Do you implement or configure Procore for us?
No. We do not sell Procore implementation, training, or configuration. Our work is the accounting layer underneath Procore, reconciling what the platform is tracking against your books.
Our Procore data and our books do not match right now. Can you fix that?
Yes. Catch up and cleanup is one of our core services. We rebuild the reconciliation between Procore commitments, change events, and your general ledger from the last clean period forward, then hand you a current job cost report before moving to ongoing monthly service.
What reporting do we get each month?
You get a monthly WIP schedule, job cost reports by cost code, and financial statements that are already reconciled against Procore's budget vs actual, along with cost-to-complete projections. Project managers and ownership work from the same numbers.
How does onboarding work?
We start by reviewing your current Procore setup, cost code structure, open commitments, and how your accounting system is connected today. From there we take over the monthly reconciliation on a set schedule, without migrating you off any system you are already using.
Will REA work with our existing CPA or tax preparer?
Yes. We handle the monthly accounting and reconciliation, and we provide your CPA with reconciled, tax-ready financials at year end. We are not a replacement for your CPA relationship, we make their job easier by handing over books that already tie out.
Do you work with specialty trade contractors, or only general contractors?
Both. We work with general contractors and specialty trade subcontractors running commitments and change events through Procore, including HVAC, plumbing, electrical, and other trades billing against draws and retainage.
Do you work with other construction platforms?
Yes. REA runs construction and development accounting across the whole stack, including Buildertrend, Premier Construction Software, Sage, Northspyre, and QuickBooks. If your team runs more than one platform, we reconcile between them so every system reports the same numbers.
Ready for Procore Books You Can Bid Against?
Schedule a call with our construction team. We will review your cost code structure, your WIP, and what Procore is currently doing to your financials.