Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Dallas
Dallas operators who lean on Buildium often run rental portfolios and master-planned HOA communities out of the same instance, since Buildium is built to hold both under one login. That convenience is also where risk creeps in: rental trust deposits, HOA operating assessments, and reserve contributions all sit in one general ledger unless someone actively keeps them apart. Our team sets up that separation at the chart of accounts level and manages the bookkeeping so Dallas HOA reserves never quietly fund a rental payable, or the reverse.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Buildium Operators in Dallas Come to REA
Residential and association management in one system
Rental and HOA funds, separated
Buildium lets one Dallas company manage rental units and HOA associations from a single dashboard, but it does not wall off reserve contributions from rental trust deposits by default. We build that wall ourselves, coding transactions to distinct sub-accounts so a homeowner's reserve payment never lands in the same bucket as a tenant's rent.
Commercial leases beyond Buildium's design
Dallas portfolios under Buildium often include strip center and mixed-use leases with CAM reconciliations and percentage rent clauses. Buildium's general ledger is built for straightforward residential rent rolls, not layered commercial terms. We track the commercial complexity outside the limits of the platform's native reporting, so those leases get accounted for correctly instead of forced into a residential rent line.
One reconciliation, full portfolio scale
Large multifamily communities, commercial strip centers, and HOA developments sitting under one Dallas management company means one reconciliation covering several fund types at once. We reconcile every instance monthly across all three, checking that HOA reserve balances, rental trust liabilities, and commercial CAM recoveries each tie out on their own before they roll into consolidated owner reporting.
Buildium and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92 gives Dallas property managers 30 days from move-out to return a tenant's security deposit or send an itemized statement of deductions. Buildium holds deposits in a separate liability account and can produce a move-out ledger, but it has no built-in alert for the 30-day clock or a Texas-specific itemization template. We track move-out dates against that deadline manually and prepare the itemized statement ourselves so a Dallas operator's HOA workload doesn't cause a rental deposit deadline to slip.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Dallas Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Dallas operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Dallas?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
Does Buildium handle the Texas 30-day security deposit deadline automatically?
No. Buildium stores the deposit as a liability and lets you record deductions, but Texas Property Code Chapter 92 sets the 30-day return-or-itemize deadline, and the platform doesn't calendar or enforce it. We log every Dallas move-out date the day it happens and prepare the itemized statement or refund within that window so nothing depends on someone remembering to check Buildium manually.
Can Buildium keep our HOA reserve funds separate from rental trust accounts?
Buildium will let you run HOA associations and rental properties in the same instance, but it does not automatically wall off reserve funds from rental trust deposits. Without deliberate account setup, reserve contributions and operating assessments can commingle with rental cash in the general ledger. We configure separate bank feeds and sub-accounts for each fund type so a Dallas HOA's reserve balance stays untouched by rental activity.
We manage multifamily, strip centers, and HOA communities under one Dallas company. Can Buildium handle all of it?
Buildium can hold all three in one account, but it was built primarily for residential rentals and associations, not layered commercial lease terms. Strip center CAM reconciliations and percentage rent need accounting outside what the platform reports natively. We keep the residential and HOA side running on Buildium's standard workflow and manage the commercial lease accounting separately, then bring both into one consolidated report for the Dallas portfolio.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Dallas
Schedule a call and we will review your Buildium setup, your Texas deposit handling, and what it takes to close clean every month.