Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Houston
Houston has no citywide zoning code, so it's common for one owner's portfolio to mix single-family rentals, small multifamily, and a commercial or mixed-use property on the same street, sometimes the same block. Buildium puts rental management and HOA or condo association management inside a single instance, which fits this kind of mixed ownership well on the surface. But that same design means rental trust deposits and association assessments sit in one general ledger unless the chart of accounts is built to keep them apart from day one. We set that structure up and maintain it.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Buildium Operators in Houston Come to REA
Residential and association management in one system
Separating Rental And Association Funds
Buildium lets one Houston operator run rental trust accounts and HOA reserve or operating assessments from the same instance, which is convenient until the general ledger blends them. We build a chart of accounts with dedicated sub-accounts for each association and each rental trust, so reserve contributions never post against operating cash by default.
Reporting Across Mixed Asset Types
A single Houston owner might hold single-family rentals, a small multifamily building, and a retail space on one block, since the city has no zoning code forcing separation. Buildium's property-level reporting handles that variety only if each property is coded correctly from setup. We map every property to the right class before the first reconciliation, so owner statements stay accurate.
Clean Books For Lean Teams
Buildium's general ledger is straightforward, which suits Houston operators who run rental and association business without a large in-house accounting staff. We take that base ledger and layer on monthly reconciliations, reserve fund tracking, and owner reporting built for the specific mix of assets each portfolio holds, so the books stay clean without adding headcount on your side.
Buildium and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92 gives landlords 30 days after move-out to return a security deposit or send an itemized statement of deductions. Buildium tracks deposit liability balances and can generate move-out statements, but it does not calculate or flag the 30-day deadline on its own, that timer has to be managed outside the software. On Houston portfolios that mix single-family and small multifamily units, where move-out volume is higher, we track that deadline manually against each lease and confirm the itemized statement goes out on time.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Houston Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Houston operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Houston?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Frequently Asked Questions
How does Buildium help us meet Texas's 30-day security deposit deadline?
Texas Property Code Chapter 92 requires landlords to return a security deposit or send an itemized statement within 30 days of move-out. Buildium holds deposit funds as a tracked liability and can produce a move-out statement, but the software has no built-in countdown or alert for the 30-day window. We set up a manual tracking process tied to each lease's move-out date so the deadline never slips.
Can Buildium keep our HOA reserve funds separate from rental trust money?
Not automatically. Buildium allows one instance to run both rental properties and association management, and by default transactions can post to a single general ledger without separating reserve contributions from operating assessments or rental trust deposits. We build a dedicated chart of accounts and bank rule structure for each fund type at setup, so reserves, operating assessments, and rental trust balances stay distinct on the books.
We manage single-family rentals, a small apartment building, and a retail unit under one owner. Can Buildium handle that mix?
Yes, and it's common in Houston because the city has no zoning code separating residential from commercial use on a block. Buildium can hold all three property types, but each needs the right classification and its own reporting structure so income and expenses don't blend across asset classes. We set that structure up property by property so the owner gets one clean statement instead of a mismatched combination.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Houston
Schedule a call and we will review your Buildium setup, your Texas deposit handling, and what it takes to close clean every month.