Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In Houston
Houston's absence of a citywide zoning code means multifamily portfolios rarely stand alone. The same owner's books often mix a garden-style apartment community with single-family rentals or a small retail strip, all reconciled under one roof. When the multifamily piece runs on Entrata, leasing, resident services and accounting share a single record, so a concession or lease correction posts straight to the general ledger. We build our Houston bookkeeping around that reality, keeping the multifamily ledger clean while it sits next to asset classes Entrata was never built to track.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Entrata Operators in Houston Come to REA
Multifamily-first, with leasing and accounting on one record
We audit leasing before close
Entrata ties leasing, resident services, and accounting to the same record, so a concession, a lease correction, or a misapplied credit posted by the leasing team lands straight in the general ledger. Houston's multifamily submarkets run concession-heavy leasing seasons, so our month-end close reviews leasing activity as closely as the ledger itself before we sign off.
Multifamily ledgers, isolated from the rest
Because Houston has no zoning code, one owner's portfolio can carry a multifamily community, a handful of single-family rentals, and a commercial pad site on the same set of books. We keep the Entrata-fed resident ledger separate from those other asset classes, so multifamily accounting stays precise instead of blending into the rest of the portfolio.
Renewals timed to Houston's leasing cycles
Entrata's renewal and multifamily reporting tools are strong, and Houston's multifamily submarkets see enough turnover that renewal timing affects revenue every month, not just at lease-up. We reconcile renewal terms against the resident ledger as they post, so a rate change or concession approved by leasing shows up correctly in that month's numbers instead of surfacing weeks later.
Entrata and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92 requires a security deposit refund or a written itemized statement within 30 days of move-out. Entrata tracks the deposit balance on the resident ledger, but the deduction line items usually originate as leasing team entries, a repair charge, a cleaning fee, a lease-break deduction, so our team verifies those entries against the ledger and gets the statement out inside the 30-day window rather than waiting on leasing to flag the move-out.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For Houston Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Houston operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Houston?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
How fast do we get security deposits back to Houston residents on Entrata?
Texas Property Code Chapter 92 gives us 30 days from move-out to return the deposit or send an itemized statement. Entrata holds the deposit balance on the resident ledger, but deduction entries, repairs, cleaning, lease-break fees, are often keyed in by the leasing team first. We reconcile those entries against move-out inspection records and issue the statement within the 30-day window, not after.
Why does Entrata bookkeeping need more oversight than other platforms?
Entrata was built multifamily-first, so leasing, resident services, and accounting all write to the same record. That is a strength for resident ledger accuracy, but it also means a concession or a corrected lease posted by the leasing team lands directly in the general ledger with no separate accounting entry to catch. We build a leasing activity review into every month-end close instead of trusting the feed.
We manage more than apartments in Houston. Can Entrata bookkeeping fit into that?
Houston has no citywide zoning code, so a single owner's portfolio might include a multifamily community alongside single-family rentals or a small commercial building, all reported together. Entrata was built for the multifamily piece specifically and was not designed to carry single-family or commercial accounting. We run Entrata for the multifamily ledger and reconcile it against the rest of the portfolio, so the owner still gets one consolidated set of books.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for Houston
Schedule a call and we will review your Entrata setup, your Texas deposit handling, and what it takes to close clean every month.