Expert Rent Manager Bookkeeping Services For Scaling Property Investors & Managers In Houston
Houston has no traditional zoning code, so a single owner's Rent Manager database might carry a single-family rental, a four-unit multifamily building, and a small commercial space on one block, sometimes under one ownership entity. Rent Manager's multi-entity structure and customizable GL setup can handle that variety, but only if the chart of accounts was built for it. We start every Houston engagement by checking whether the entity structure actually matches how the portfolio is really organized.
We work with accountant access inside your own Rent Manager instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Rent Manager Operators in Houston Come to REA
Deeply customisable, which cuts both ways
We Audit What's There First
Rent Manager lets prior staff build custom fields, GL mappings, and workflows specific to a property type. When a single-family GL setup gets copied onto a newly acquired commercial or mixed-use property in the same Houston portfolio, income and expense categories stop lining up. We map every configuration to the property type it was built for before touching a ledger.
Entity Structure That Matches Reality
Houston's lack of zoning means one owner's holdings often span asset classes that need different reporting, single-family for one lender, commercial for another. Rent Manager's multi-entity support can separate these cleanly, but only when entities are set up correctly from the start. We rebuild entity structures around how the portfolio actually operates, not how it was first entered.
Historical Data, Reconciled
Rent Manager retains years of transaction history, which is useful until an old unreconciled balance from a prior bookkeeper sits buried in a property acquired years ago. We reconcile backward through the retained history on every Houston engagement instead of starting the ledger fresh, so mixed-portfolio owners get an accurate trailing picture, not just a clean current month.
Rent Manager and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92 requires landlords to return a tenant's security deposit or send an itemized statement within 30 days of move-out. Rent Manager doesn't enforce this deadline on its own, it needs a custom workflow or reminder built against the move-out date field, and in mixed Houston portfolios that field is often only configured for the residential units, not the commercial or mixed-use ones. We set up move-out tracking across every asset class so no deposit deadline gets missed regardless of property type.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Rent Manager, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Rent Manager Accounting & Bookkeeping Services
For Houston Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Houston operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Rent Manager instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreExperts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Frequently Asked Questions
Does Rent Manager handle the Texas 30-day security deposit deadline automatically?
Not by default. Texas Property Code Chapter 92 sets the 30-day window for returning a deposit or sending an itemized statement, but Rent Manager doesn't ship with that deadline built in, it has to be configured as a workflow tied to the move-out date. We set this up during onboarding so every unit type in a Houston portfolio, not just single-family, gets tracked automatically.
Can Rent Manager handle a portfolio with single-family, multifamily, and commercial properties together?
Yes, through its multi-entity structure and custom GL mapping, which is exactly what a no-zoning market like Houston requires since owners often mix asset classes under one set of books. The risk isn't the platform, it's that GL mappings built for one property type get reused on another without adjustment. We rebuild the mapping per asset class as part of every engagement.
Why does our Rent Manager data need an audit if the books already look balanced?
Rent Manager's custom fields and workflows tend to be added by whoever was doing the bookkeeping at the time, and in a Houston portfolio that mixes property types, a setup built for single-family rentals doesn't always fit a commercial addition later. Balanced doesn't mean correctly categorized. We audit the underlying configuration before relying on any historical report.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Rent Manager Bookkeeping for Houston
Schedule a call and we will review your Rent Manager setup, your Texas deposit handling, and what it takes to close clean every month.