Expert Rent Manager Bookkeeping Services For Scaling Property Investors & Managers In Austin
Austin's build-to-rent pipeline and University of Texas-driven student housing demand have pushed many local operators into multi-entity portfolio structures, often one LLC per project phase or property type. Rent Manager's multi-entity support handles that structure well, but the same customization that makes it fit a growing portfolio is what lets GL mappings built for a student housing property get copied onto a build-to-rent community without anyone checking whether the chart of accounts still applies. We start every Austin Rent Manager engagement by auditing what's actually been customized.
We work with accountant access inside your own Rent Manager instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Rent Manager Operators in Austin Come to REA
Deeply customisable, which cuts both ways
Auditing inherited GL mappings
Austin's mix of build-to-rent communities and student housing near UT means one Rent Manager database often carries GL mappings written for a different property type years ago. We trace each account back to the property it was built for, then confirm it still matches what that entity actually owns before we touch a reconciliation.
Multi-entity structures, kept clean
Many Austin operators run build-to-rent phases and mixed-use projects as separate entities inside one Rent Manager instance. We keep each entity's chart of accounts, bank feeds, and owner statements distinct instead of letting one property's setup bleed into another's, which is where multi-entity reporting breaks down as a portfolio scales.
Reconciling deep historical data
Rent Manager's long data retention means an Austin property manager can pull ten years of history on a single account, but it also means an unreconciled balance from a prior bookkeeper can sit undetected for just as long. We reconcile against that full history rather than starting the clock from whenever we were brought in.
Rent Manager and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92.103 gives landlords 30 days to return a security deposit or send an itemized statement of deductions after move-out. Rent Manager doesn't enforce that deadline on its own. Each entity's deposit liability account has to be configured and tracked separately, and in a multi-entity Austin portfolio that setup often gets copied from one entity to the next without adjusting for actual move-out dates. We check deposit ledgers entity by entity so a 30-day deadline on one building isn't missed while we're watching another.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Rent Manager, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Rent Manager Accounting & Bookkeeping Services
For Austin Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Austin operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Rent Manager instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreExperts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Frequently Asked Questions
Does Rent Manager track the Texas 30-day security deposit deadline automatically?
Not on its own. Texas Property Code Chapter 92.103 sets the 30-day window to return a deposit or send an itemized deduction statement, but Rent Manager treats deposit liability as a configurable account, not a built-in compliance clock. We set up a per-property tracking process on top of the platform so a move-out date actually triggers a deadline someone is watching, rather than depending on a report someone remembers to run.
Why do you audit our existing Rent Manager setup before starting bookkeeping?
Rent Manager's custom fields and workflows are built to be reshaped as a portfolio grows, which is useful, but a GL mapping created for one property type has no guardrail stopping it from being applied to another. We've seen build-to-rent entities carrying chart-of-account structures set up for a different property years earlier. The audit tells us which customizations still fit the portfolio and which ones need to be rebuilt before we reconcile anything.
What kind of Austin property management portfolios do you typically work with in Rent Manager?
Most of our Austin Rent Manager clients manage some combination of build-to-rent communities, student housing near UT, and multifamily properties absorbing tech-driven relocation demand, often split across several legal entities inside one database. That mix is exactly why multi-entity accuracy matters here: a bookkeeping error in one entity's setup gets replicated into the next one long before anyone notices.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Rent Manager Bookkeeping for Austin
Schedule a call and we will review your Rent Manager setup, your Texas deposit handling, and what it takes to close clean every month.