Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In Austin
Austin's build-to-rent pipeline and its University of Texas-driven student housing stock both run on unit-level lease terms that turn over fast, exactly the record Entrata is built around. Entrata ties leasing, resident services, and accounting to the same resident ledger, so a concession offered during a tech-sector relocation lease-up or a rent correction on a student property posts to the general ledger the moment it's entered, not after a batch review. We work inside that structure daily for Austin property managers who need their books to reflect what leasing actually did, not what a monthly export says it did.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
Texas rules that apply here
- Deposit return deadline
- 30 days
- Statute
- Texas Property Code Ch. 92
Why Entrata Operators in Austin Come to REA
Multifamily-first, with leasing and accounting on one record
Leasing errors post immediately
On a build-to-rent lease-up or a tech-relocation move-in, a concession typed into the leasing screen doesn't wait for approval before it hits the ledger. Entrata's shared record means the GL reflects leasing activity the same day it happens. We review leasing entries as part of month-end close, not after the fact, because in Entrata there is no after the fact.
Resident ledgers built for volume
Austin's rental market moves fast, university turnover each August, tech-driven lease-ups filling in weeks. Entrata's resident ledger was built for that pace, multifamily first, so renewals, transfers, and unit-level charges stay attached to the right resident record instead of a generic AR bucket. We keep high-turnover Austin portfolios reconciled through peak leasing months.
Built for expanding portfolios
With no zoning code slowing development and no rent control capping revenue, Austin's build-to-rent pipeline keeps adding new communities to existing management portfolios. Entrata's multifamily reporting consolidates newly onboarded properties into the same chart of accounts without a manual rebuild. We set up each new community inside that structure so portfolio-level reporting stays accurate as the property count grows.
Entrata and Texas Deposit Rules
Texas Property Code Ch. 92
Texas Property Code Chapter 92 gives landlords 30 days after move-out to return a security deposit or send an itemized statement of deductions. Entrata tracks deposit balances at the resident-ledger level, so deduction amounts stay tied to charges actually posted during the lease rather than a separate spreadsheet. The risk is timing: if a move-out inspection or final charge sits unposted past the 30-day window, the statement goes out late. We close deposit ledgers against the move-out date, not the accounting calendar, to keep Chapter 92 timelines from slipping.
Texas Property Code Chapter 92 requires the deposit to be returned within 30 days of lease termination, with itemized written deductions.
All Texas requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 30 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For Austin Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Austin operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Austin?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
How does Entrata help us meet the 30-day deposit deadline under Texas Property Code Chapter 92?
Entrata's resident ledger already holds every charge posted against a lease, so when a resident moves out, the deductions for the itemized statement come from real ledger entries instead of a reconstructed list. The 30-day clock under Chapter 92 starts at move-out, not when accounting notices the unit is vacant. We reconcile move-out ledgers within days of the vacate date so the statement or refund goes out inside the statutory window.
What's the biggest accounting risk specific to Entrata that we should watch for?
Because Entrata shares one record across leasing, resident services, and accounting, a concession or lease correction entered by a leasing agent posts to the general ledger without an accounting review step. On its own, that's not a bug, it's how the platform is built. Our team checks leasing-originated transactions during close specifically, because in Entrata those are the entries most likely to land in the wrong GL account.
Do you work with the build-to-rent and student housing portfolios common in Austin?
Yes. Both portfolio types generate a lot of Entrata leasing activity in short windows, back-to-school move-ins for student housing, phased lease-ups for build-to-rent communities, and that activity hits the GL fast because of how Entrata links leasing to accounting. We staff for that pattern rather than treating it as a monthly surprise, watching leasing-originated entries closely during the periods when Austin's portfolios turn over the most.
More in Texas
Other Texas markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for Austin
Schedule a call and we will review your Entrata setup, your Texas deposit handling, and what it takes to close clean every month.