Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Seattle
Yardi Voyager in Seattle rarely runs a single kind of asset. One database might carry a mid-rise building with ground-floor retail, a scatter of converted single-family rentals, and a handful of short-term units, each needing different GL treatment on the same chart of accounts. Get the property-type mapping wrong and a commercial CAM recovery run can touch the same accounts as a residential tenant's security deposit.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
Washington rules that apply here
- Deposit return deadline
- 30 calendar days
- Statute
- RCW 59.18.280
Why Yardi Operators in Seattle Come to REA
Voyager for enterprise, Breeze for smaller portfolios
CAM recoveries beside deposit trust
A mid-rise building with ground-floor retail runs its CAM recovery schedule through the same Voyager database as the residential security deposit trust ledger, so the two need clearly separated GL ranges. Miscode a unit's property type and a recovery run can pull operating expenses meant for retail tenants into the residential side, or leave a commercial tenant under-billed.
Deposit errors stop being rounding
Seattle rent levels keep many security deposits high, so when Voyager's trust cash account and operating account are reconciled loosely instead of tenant by tenant, the resulting variance is large enough to flag a real posting error rather than get written off as noise.
One operator, two Yardi products
A Seattle manager might run a commercial-anchored mid-rise portfolio on Voyager and a separate book of converted single-family rentals on Breeze. Owner draws, GL mapping and reporting cadence need to line up across both so an owner with property in each system gets consistent statements.
Yardi and Washington Deposit Rules
RCW 59.18.280
Under RCW 59.18.280, the deposit or a full and specific statement of deductions must be postmarked within 30 days of the tenant vacating, a deadline extended from 21 days by HB 1074 in July 2023. In Voyager that statement depends on the move-out being finalised promptly, with the vacate date entered, forwarding address on file, and deductions drawn from actual charges posted to the tenant ledger rather than an estimate, and any delay in that process eats into the 30 days. Miss the deadline and the right to retain any of the deposit is waived, and in a market where rents run high, that is a meaningful amount to lose over a paperwork delay.
Washington RCW 59.18.280 requires the deposit, or a full and specific statement of the deductions, to be postmarked within 30 days of the tenancy ending and the tenant vacating. The window moved from 21 days to 30 under HB 1074, effective July 2023. Miss it and the right to retain any of the deposit is waived.
All Washington requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 30 calendar days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Seattle Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Seattle operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Seattle?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Frequently Asked Questions
Our building has ground-floor retail and residential units in one Yardi database. Can you keep the CAM recovery run separate from tenant deposits?
Yes. We map CAM recovery pools and residential trust liabilities to distinct GL ranges within your existing chart of accounts, so a recovery run does not touch deposit balances, and we reconcile each separately every month.
We keep our multifamily and retail building in Voyager but our converted single-family rentals in Breeze. Can you work across both?
Yes. We work inside both instances with accountant access rather than exporting your data into a separate system, and we keep owner draws and GL mapping consistent across the two so the books reconcile the same way regardless of which product a property sits on.
Given how much a deposit is worth here, how do you keep our security deposit reconciliation from drifting?
We reconcile the Voyager trust account against the per-tenant deposit ledger on its own schedule, separate from operating cash, so a mis-posted deposit gets caught before it ages. At Seattle deposit levels, a missed reconciliation across a portfolio is a real liability, not a rounding difference.
More in Washington
Other Washington markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Seattle
Schedule a call and we will review your Yardi setup, your Washington deposit handling, and what it takes to close clean every month.