Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In Phoenix
Phoenix's build-to-rent communities lease like multifamily housing but sit on scattered single-family lots, which is exactly the structure Entrata was built for: leasing, resident services, and accounting share one record. A signed lease at a build-to-rent community posts to the GL the same way it would at a garden apartment property. That fits Phoenix's build-to-rent and HOA-heavy master-planned portfolios, which need clean per-entity reporting. It also means a leasing agent's concession reaches the ledger before our team ever reviews it.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
Arizona rules that apply here
- Deposit return deadline
- 14 business days
- Statute
- ARS Title 33
Why Entrata Operators in Phoenix Come to REA
Multifamily-first, with leasing and accounting on one record
We reconcile leasing, not just ledgers
Because Entrata posts leasing activity straight to the general ledger, we review the leasing transactions behind every entry, not just the account balances. On a build-to-rent portfolio spread across scattered Phoenix sites, that means catching a misapplied credit or an unauthorized concession before it reaches an owner's monthly statement.
Multi-entity reporting for HOA communities
Phoenix's master-planned communities often mix HOA-governed sections with rental portfolios under the same developer, and Entrata's resident and reporting structure lets us keep each entity's books separate while still rolling numbers up for the owner. We set up entity-level chart of accounts so association dues, rental income, and shared-amenity costs never blend together.
Renewal tracking built for growth
Sun Belt migration keeps Phoenix occupancy competitive, and Entrata's renewal and resident-ledger tools are built for exactly that pace. We use them to keep rent steps, concessions, and deposit balances accurate lease over lease, so a fast-turning build-to-rent or multifamily portfolio does not lose track of what each resident actually owes at renewal.
Entrata and Arizona Deposit Rules
ARS Title 33
Arizona Revised Statutes Title 33 gives us 14 business days after move-out to return a resident's security deposit or send an itemized statement of deductions. Entrata's resident ledger tracks deposit balances and charges at the unit level, which gives us the numbers, but it has no built-in Arizona-specific countdown or alert for that 14-business-day window. We track the deadline separately, off Entrata's move-out date field, so an itemization never slips past what the statute allows.
Arizona ARS Title 33 requires the deposit, or an itemized deduction statement, to be returned within 14 business days of lease termination.
All Arizona requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 14 business days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For Phoenix Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Phoenix operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Phoenix?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Frequently Asked Questions
How does REA handle Arizona's 14-business-day security deposit deadline in Entrata?
Arizona Revised Statutes Title 33 requires us to return a resident's deposit or send an itemized statement within 14 business days of move-out. Entrata logs the move-out date and the deposit balance, but it does not flag the Arizona deadline on its own, so we track it against a separate calendar tied to each unit's move-out date, then reconcile the deposit ledger against what actually goes out to the resident.
Why does Entrata bookkeeping need more leasing oversight than other platforms?
Entrata was built multifamily-first, so leasing, resident services, and accounting all write to the same record. That is a strength for renewals and resident ledgers, but it also means a concession, a backdated lease correction, or a misapplied credit posted by a leasing agent lands directly in the general ledger with no accounting review step. Our month-end process on Entrata includes a leasing-activity review, not just an account reconciliation.
Does REA work with build-to-rent and HOA-managed portfolios in Phoenix on Entrata?
Yes. Phoenix's Entrata work leans toward two portfolio types: build-to-rent communities that lease like multifamily housing but sit on single-family lots, and HOA-heavy master-planned communities where rental income has to stay separate from association dues. We configure Entrata's entity and chart-of-accounts structure around that mix, rather than running every property through one generic setup built for a standard apartment community.
More in Arizona
Other Arizona markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for Phoenix
Schedule a call and we will review your Entrata setup, your Arizona deposit handling, and what it takes to close clean every month.