Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Phoenix
Phoenix property managers run single-family rental portfolios, build-to-rent communities, and HOA-heavy master-planned developments, often through the same office. Buildium puts rental trust accounting and association management on one general ledger, which is convenient until reserve contributions, operating assessments, and tenant security deposits start sharing a chart of accounts. We set up Buildium bookkeeping for Phoenix operators so each fund stays where it belongs, whether it's a rental trust account or an HOA reserve line, and reconciles clean every month.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Arizona rules that apply here
- Deposit return deadline
- 14 business days
- Statute
- ARS Title 33
Why Buildium Operators in Phoenix Come to REA
Residential and association management in one system
Separate rental and HOA funds
In Buildium, a Phoenix portfolio that manages both single-family rentals and a master-planned community HOA can end up on one instance with one chart of accounts. We build separate bank sub-accounts and GL mapping for rental trust funds and HOA reserves so a reserve contribution never posts as rental income, and a security deposit never posts as an assessment.
Reserve fund tracking for HOAs
Master-planned communities across the Phoenix area budget for both operating expenses and long-term reserves, and Buildium's association tools track both, but only if they're mapped correctly from the start. We set up reserve fund accounts as distinct from operating assessments so board reports show true reserve balances instead of a blended cash figure that looks larger than it is.
Build-to-rent portfolio accounting
Phoenix's build-to-rent sector adds entire single-family communities under one ownership structure, often with a property-level P&L expectation more common to multifamily than scattered-site rentals. We configure Buildium's property and unit hierarchy so build-to-rent owners get consolidated reporting without losing the per-unit detail that individual investors and lenders expect to see.
Buildium and Arizona Deposit Rules
ARS Title 33
Arizona (ARS Title 33) gives property managers 14 business days to return a tenant's security deposit or send an itemized statement of deductions. Buildium tracks deposit liability at the unit level, but on a Phoenix instance running both rentals and HOA associations, deposit funds can get buried inside a shared bank feed alongside assessment deposits. We keep security deposit accounts isolated from HOA cash so the 14-day clock runs against clean, unit-specific numbers, not a commingled balance.
Arizona ARS Title 33 requires the deposit, or an itemized deduction statement, to be returned within 14 business days of lease termination.
All Arizona requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 14 business days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Phoenix Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Phoenix operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Phoenix?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Frequently Asked Questions
How does Buildium handle Arizona's security deposit deadline?
Arizona's ARS Title 33 gives property managers 14 business days to return a security deposit or provide an itemized statement of deductions once a tenant moves out. Buildium logs the deposit as a liability against the unit, but the deadline is tracked outside the software; there's no built-in Arizona-specific countdown. We flag move-out dates in our monthly close and reconcile deposit liability accounts so the itemized statement is ready before day 14, not scrambled together after.
Can Buildium keep our HOA reserves separate from rental trust accounts?
Buildium will let a single instance manage rentals and homeowner associations side by side, which is exactly why Phoenix's master-planned community managers use it. The software doesn't force fund separation on its own though; reserve contributions and operating assessments post to the same association ledger by default. We build separate GL accounts and bank sub-accounts for reserves versus operating funds so board reports and audits show accurate, unmixed balances.
Do you work with build-to-rent and single-family portfolios, not just HOAs?
Yes. Phoenix's rental market is heavy on single-family portfolios and build-to-rent communities alongside its HOA-managed neighborhoods, and most of our Buildium clients here run some combination of the three. We set up property and owner-level reporting that fits whichever mix you manage, so a build-to-rent owner sees consolidated portfolio numbers while an HOA board sees clean assessment and reserve detail from the same Buildium instance.
More in Arizona
Other Arizona markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Phoenix
Schedule a call and we will review your Buildium setup, your Arizona deposit handling, and what it takes to close clean every month.