Expert Yardi Accounting for Assisted Living Communities
Yardi is the one platform in this comparison built for senior living, through Voyager Senior Housing and the Senior Living Suite. That capability does not use itself. Most assisted living operators run plain Voyager or Breeze without the senior housing module, or run it with clinical care management separate from the general ledger, so level-of-care revenue still lands as one lump journal entry instead of a coded, auditable charge.
Assisted Living Accounting Inside Yardi
What Changes When You Run This Vertical On This Platform
Where it breaks
Level-of-care revenue collapses into one journal entry
Yardi's chart of accounts can track base rent, level-of-care tiers, community fees and ancillary charges separately, down to the resident ledger. Many communities never configure it that way. Clinical staff manage care plans and level-of-care assessments in one system, billing posts a single summary charge to the GL, and base rent, community fee and care revenue land in one account. Margin by revenue stream becomes unreadable. It goes unnoticed because top-line revenue still looks right. It surfaces at budget season, or when an owner asks which piece of the building is actually profitable, and nobody can answer without pulling resident-level detail by hand.
How REA handles it
REA verifies the Yardi setup before trusting it
REA starts every Yardi assisted living engagement by confirming which product the operator runs: Voyager, Breeze, or Voyager Senior Housing, and if Senior Housing is in place, whether level-of-care billing feeds the GL as coded detail or a single summary entry. We rebuild the chart of accounts to separate base rent, each level-of-care tier, community fees and ancillary charges into distinct accounts, reclassify resident deposits out of revenue and into a liability account until earned, and replace manual payroll allocation with a documented method tied to census or labor hours per community, not a guess carried forward month to month.
What we check in your Yardi instance
- Which Yardi product: Voyager, Breeze, or Senior Housing
- Level-of-care billing: coded detail or summary entry
- Revenue split by base rent, tier, fees
- Resident deposits classified as liability, not income
- Mid-month move-in proration handled inside Yardi
- Payroll allocation method documented, not estimated
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Assisted Living books in Yardi. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Assisted Living Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Assisted Living pageThe platform
Yardi Bookkeeping
What Yardi does well, where its accounting breaks, and how REA works inside your own instance.
See the Yardi page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Assisted Living On Something Else?
Same Vertical, Different Platform
- AppFolioAssisted Living bookkeeping in AppFolio
- BuildiumAssisted Living bookkeeping in Buildium
- EntrataAssisted Living bookkeeping in Entrata
- QuickBooksAssisted Living bookkeeping in QuickBooks
- Rent ManagerAssisted Living bookkeeping in Rent Manager
- MRIAssisted Living bookkeeping in MRI
- RealPageAssisted Living bookkeeping in RealPage
Frequently Asked Questions
We're on Yardi Voyager but not the Senior Housing product. Does that mean our care accounting is stuck?
No. Plain Voyager still gives you a flexible enough chart of accounts to separate revenue streams properly, base rent, each level-of-care tier, community fees, ancillary charges, even without the senior housing module. What you lose is the built-in clinical-to-financial link and Senior IQ reporting. We build the same separation manually in the chart of accounts and reporting layer, so the numbers are just as usable, they just take a bit more setup work upfront.
We have Yardi Senior Housing with the clinical side running. Why are you telling us our books still have a problem?
Because the clinical module and the general ledger are separate systems inside Yardi, and the bridge between them is often configured to post one summary charge per resident per month rather than a coded line for base rent, care tier, and fees. Having the software does not configure it correctly by default. We check how that bridge is set up before assuming level-of-care revenue is broken out the way it should be.
How do you handle a resident moving in on the 17th of the month?
Yardi can prorate charges automatically once the chart of accounts and rent roll are set up to support it, but many communities still calculate this by hand in a spreadsheet and post one adjusted number. We configure the resident ledger so move-in and move-out proration runs through Yardi itself, tied to the actual move-in date, so base rent and level-of-care charges both prorate correctly and consistently without someone recalculating it manually every month.
Ready for Accurate Assisted Living Books in Yardi?
Schedule a call with our team to talk through your Yardi instance, what it is doing to your assisted living financials, and what REA would take on.