REA.co Real Estate Accounting & Tax

Expert Entrata Bookkeeping for Assisted Living Communities

Assisted living puts a real estate balance sheet and a census-driven care operation on the same books, and Entrata was built for neither in combination. Its leasing and accounting share one record, designed around a conventional multifamily lease. A residency agreement is not that: the care component changes mid-stay, and those changes post straight to the general ledger before anyone in accounting sees them.

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Assisted Living Accounting Inside Entrata

What Changes When You Run This Vertical On This Platform

Where it breaks

Level-of-care revenue collapsing into base rent

Entrata's charge codes are built for a conventional lease: rent, concessions, standard fees. When a community sets up its charge schedule, level-of-care tiers, community fees and ancillary charges often get mapped to the same revenue account as base rent, because the leasing team building the schedule is optimizing the resident ledger, not the P&L. Level-of-care changes get entered mid-month by community or care staff, not accounting, so the miscoding happens at the point of entry. It surfaces at month-end when revenue is up but nobody can say whether that came from occupancy or from care upgrades.

How REA handles it

Mapping every charge code to its own account

REA maps every charge code in Entrata's resident ledger to a distinct GL account before go-live: base rent, each level-of-care tier, community fee and ancillary charge post separately, so the P&L can show real estate margin apart from care margin. Because level-of-care changes are entered by community staff as lease adjustments, REA reviews the leasing activity log every month, not just the trial balance, to catch a care-tier change coded as a rent adjustment or a concession. Resident deposits are checked against the liability account, since Entrata's resident ledger does not enforce that distinction by default.

What we check in your Entrata instance

  • Charge codes mapped to separate GL accounts
  • Level-of-care tier changes reviewed each month
  • Resident deposits posted to liability, not revenue
  • Mid-month move-ins prorated against actual lease start date
  • Community fees kept separate from base rent
  • Leasing activity log reviewed before month-end close

The Full Scope of the Engagement

Two Pages Carry the Detail

This page covers what is specific to running Assisted Living books in Entrata. The complete service scope, process, and pricing conversation live on the two pages below.

The vertical

Assisted Living Accounting

Full scope, monthly process, property types, FAQs and the team on the account.

See the Assisted Living page

The platform

Entrata Bookkeeping

What Entrata does well, where its accounting breaks, and how REA works inside your own instance.

See the Entrata page
  1. 01

    Trust Accounting

    Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.

  2. 02

    Bank Reconciliation Services

    Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.

  3. 03

    Accounts Payable & Receivable

    Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.

  4. 04

    Bookkeeping Cleanup & Catch-Up

    Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.

  5. 05

    CAM Reconciliation

    Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.

Experts In All Property Types

Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.

Check Out What Our Clients Have To Say About Us

Property Managers, Investors & Owner Operators

Client story

Day-to-day financial operations

REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.

BCBrian CookOwner Operator

Onboarding and responsiveness

Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.

KSKelly StanawayProperty Manager

Smaller portfolio, still looked after

Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.

TSTrevor SmithProperty Manager

230+

Property Accountants

30M+

Commercial Sq. Ft.

Up to 50%

Saved vs In-House

Every month

On-Time Close

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Running Assisted Living On Something Else?

Same Vertical, Different Platform

Frequently Asked Questions

Does Entrata have an assisted living or senior living module?

No. Entrata's stated verticals are multifamily, student, commercial, affordable, military and manufactured housing, and there is no assisted living or senior living product. Operators running assisted living communities on Entrata are using its multifamily leasing and accounting engine and adapting it to a residency agreement it was not built for. That works, but it means the accounting team has to build the revenue structure, charge codes and GL mapping, that a purpose-built senior living system would provide by default.

Can Entrata separate real estate revenue from care revenue on its own?

Not by default. Entrata posts whatever a charge code is mapped to, so if base rent, level-of-care fees and community fees all sit under one revenue account, the general ledger will not separate them without help. That separation has to be built into the charge code setup at go-live and checked on a schedule, because a level-of-care change entered mid-lease by community staff can post to the wrong account as easily as the right one.

Who enters level-of-care changes in Entrata, and why does that matter for our books?

Community or leasing staff enter level-of-care changes as adjustments to the resident's record, not accounting. Because Entrata ties leasing and accounting to the same record, that adjustment posts to the general ledger immediately, before anyone in accounting reviews it. If it is coded to the wrong charge type, the error is live in the books until someone catches it. That is why REA treats the leasing activity log as part of month-end close, not a separate task.

Ready for Accurate Assisted Living Books in Entrata?

Schedule a call with our team to talk through your Entrata instance, what it is doing to your assisted living financials, and what REA would take on.