Expert Entrata Construction Bookkeeping For Companies & Contractors
Entrata was built to track a property's rent roll, not a job's percentage of completion. When a contractor or developer runs construction or capital improvement work through Entrata, job costs post through the same work order and vendor invoice screens the leasing office uses for a unit turn. A renovation contract and a maintenance ticket move through identical GL logic, and nothing in that workflow asks how much of the job is actually done.
Construction Accounting Inside Entrata
What Changes When You Run This Vertical On This Platform
Where it breaks
Job costing gets forced into work order screens
Entrata's Capital Projects and Facilities modules cost a job the same way they cost a maintenance ticket: a vendor invoice is entered, coded to a property and a GL account, then paid. There is no field for percentage of completion and no schedule that ties a cost to an estimated stage of a contract. A developer building out units or a GC running a renovation ends up with job costs sitting in the same buckets as routine repairs. Nobody catches that billings and completion are out of step until the draws run out and someone builds a WIP schedule by hand, after the fact.
How REA handles it
REA builds the WIP schedule Entrata skips
REA keeps a percentage-of-completion schedule for every active job outside the work order system, then reconciles it back to what actually posted in Entrata each month. Vendor invoices coded to a capital project get pulled and matched against the contract's billing schedule, not just the GL total. Retainage held on a contract is tracked as its own line, separate from the vendor payable it rides inside Entrata, so it never gets released early or lost in a final invoice. Change orders get logged against the contract before REA will recognize the cost, regardless of when facilities staff entered the invoice.
What we check in your Entrata instance
- Retainage separated from the vendor payable balance
- Capital project costs matched to the billing schedule
- Change order dates checked against cost posting dates
- Equipment purchases flagged before they hit expense
- Job cost GL codes checked against leasing postings
- WIP schedule rebuilt from Entrata data, not assumed
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Construction books in Entrata. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Construction Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Construction pageThe platform
Entrata Bookkeeping
What Entrata does well, where its accounting breaks, and how REA works inside your own instance.
See the Entrata page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Construction On Something Else?
Same Vertical, Different Platform
- AppFolioConstruction bookkeeping in AppFolio
- BuildiumConstruction bookkeeping in Buildium
- QuickBooksConstruction bookkeeping in QuickBooks
- Rent ManagerConstruction bookkeeping in Rent Manager
- YardiConstruction bookkeeping in Yardi
- MRIConstruction bookkeeping in MRI
- RealPageConstruction bookkeeping in RealPage
Frequently Asked Questions
We use Entrata for our multifamily properties and also do our own capital improvement work. Can Entrata handle job costing for that construction work, or do we need something else?
Entrata will record the costs, but it will not calculate percentage of completion or hold retainage as its own line item. REA keeps a WIP schedule outside Entrata for each active job and reconciles it against what posted in Entrata every month, so you get real job costing without replacing the system you already use for leasing and operations.
Our leasing office sometimes corrects charges or applies credits on properties where we're also running construction jobs. Does that affect our job cost numbers?
Yes, if the correction posts to a GL account that also carries job costs, it will distort the job's numbers until someone catches it. REA reviews leasing-side postings on any property with an active construction job as part of month-end close, specifically to keep those two workflows from bleeding into each other.
How do you track retainage in Entrata since there's no dedicated field for it?
REA tracks retainage on a separate schedule outside the vendor payable, keyed to each contract, and reconciles it to what Entrata shows as paid to that vendor. That way retainage never gets absorbed into a final invoice or released before the contract terms allow, even though Entrata itself has no field built for it.
Ready for Accurate Construction Books in Entrata?
Schedule a call with our team to talk through your Entrata instance, what it is doing to your construction financials, and what REA would take on.