Expert Yardi Construction Accounting For Companies & Contractors
Yardi's Job Cost module was built for developers tracking construction spend against real estate they own, not for general contractors billing a client against a contract. That gap shows up every month a percentage-of-completion schedule needs building, because the estimate revenue recognition depends on has nowhere native to live in the system.
Construction Accounting Inside Yardi
What Changes When You Run This Vertical On This Platform
Where it breaks
WIP calculations get built outside the ledger
Yardi ties job costs to a property or asset record, which fits a developer building on land they hold and fits poorly for a contractor working under a contract with no owned real estate behind it. Cost-to-complete isn't a field a project manager updates inside Yardi, so the percentage-of-completion figure gets built in a spreadsheet each month, then posted as a single overbilling or underbilling journal entry. That entry balances the sheet but severs the link back to job-level cost detail, so an optimistic completion estimate can inflate revenue for months before anyone traces it back to the actual costs behind it.
How REA handles it
REA reconciles the WIP schedule to Yardi
The first question on any construction engagement is Voyager or Breeze, because Voyager has a Job Cost module that can hold committed costs and change orders and Breeze does not. Where Voyager is in place, REA builds the job cost structure so each contract maps to a real cost object, not a workaround, and ties the monthly cost-to-complete estimate to job cost detail already in the system rather than a separate spreadsheet. Retainage gets its own general ledger account instead of sitting inside regular receivables and payables, and the overbilling or underbilling entry has to reconcile to that schedule, line by line, before it posts.
What we check in your Yardi instance
- Cost-to-complete estimate ties to job cost ledger
- Retainage posted to its own GL account
- Change orders tagged approved versus work performed
- Equipment capitalized, not expensed through job cost
- Overbilling and underbilling reconciled monthly, not at close
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Construction books in Yardi. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Construction Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Construction pageThe platform
Yardi Bookkeeping
What Yardi does well, where its accounting breaks, and how REA works inside your own instance.
See the Yardi page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Day-to-day financial operations
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Construction On Something Else?
Same Vertical, Different Platform
- AppFolioConstruction bookkeeping in AppFolio
- BuildiumConstruction bookkeeping in Buildium
- EntrataConstruction bookkeeping in Entrata
- QuickBooksConstruction bookkeeping in QuickBooks
- Rent ManagerConstruction bookkeeping in Rent Manager
- MRIConstruction bookkeeping in MRI
- RealPageConstruction bookkeeping in RealPage
Frequently Asked Questions
We're on Breeze. Can we still track percentage-of-completion properly?
Breeze doesn't have a Job Cost module, so there's no native place for committed costs, change orders, or a cost-to-complete estimate to live. REA builds the WIP schedule outside Breeze, in a controlled spreadsheet tied to your actual job cost coding, and posts the overbilling or underbilling entry from that schedule each month. It works, but it's manual by necessity, which is also the strongest argument for moving to Voyager once job volume grows past a handful of active contracts.
Our GL shows healthy cash, but our bonding company keeps flagging our WIP schedule. Why the disconnect?
Cash and earned revenue are different things in construction accounting, and Yardi's cash and bank balances won't show you the gap. If billings are running ahead of the percentage of work actually completed, that cash in the bank is a liability (overbilling) sitting on your balance sheet, not profit. Bonding companies read the WIP schedule specifically because the GL balances alone can look fine while the underlying job is behind. REA reconciles both every month so the two tell the same story.
How does REA handle retainage inside Yardi?
Retainage isn't collectible or payable until a milestone or final acceptance, so it shouldn't sit inside your regular trade receivables and payables where it implies near-term collection. REA sets up separate general ledger accounts for retainage receivable and retainage payable so your AR and AP aging reports reflect what's actually due now, and retainage rolls off into the right account as it's billed and released rather than getting buried inside a normal invoice balance.
Ready for Accurate Construction Books in Yardi?
Schedule a call with our team to talk through your Yardi instance, what it is doing to your construction financials, and what REA would take on.