Expert RealPage Bookkeeping Services For Scaling Property Investors & Managers In New York City
New York City property managers running RealPage typically oversee large multifamily portfolios that mix rent-stabilized buildings, market-rate towers, co-op and condo-adjacent assets, and mixed-use properties across the five boroughs, often reporting up to institutional owners who expect a clean portfolio roll-up every period. We work inside RealPage to make sure that roll-up is backed by accurate, DHCR-aware ledgers at the individual property level, not just a number that happens to reconcile on the summary page.
We work with accountant access inside your own RealPage instance, exactly as you would grant an internal hire.
New York rules that apply here
- Deposit return deadline
- 14 days
- Statute
- GOL 7-103
Why RealPage Operators in New York City Come to REA
Enterprise multifamily with portfolio-level roll-ups
What The Roll-Up Hides
RealPage's portfolio roll-up can look clean at the summary level even when individual property ledgers underneath carry coding errors or unreconciled variances. We reconcile each property in RealPage on its own before it feeds the consolidated report, so the roll-up your owners see is actually built on accurate numbers, not just a total that balances.
Institutional Reporting On Deadline
Institutional owners on RealPage expect owner packages delivered on a fixed schedule, and a slow close leaves no room to catch up before the deadline. We run the monthly close inside RealPage to that schedule, so the reporting package for your institutional owners goes out complete, reconciled, and on time, not with a note explaining why it's late.
Rent Stabilization Inside RealPage
RealPage doesn't natively track DHCR-registered rent-stabilized units against legal versus preferential rent, so that distinction has to be maintained outside the platform for it to hold up under audit. We build that layer into your property-level accounts across every borough your portfolio touches, so the multifamily roll-up RealPage produces reflects what's actually owed, not just what's billed.
RealPage and New York Deposit Rules
GOL 7-103
New York General Obligations Law 7-103 gives you 14 days after a tenant moves out to return the security deposit or send an itemized statement of deductions. RealPage tracks deposit balances at the unit level, but it doesn't flag the 14-day New York clock on its own, that's a state rule layered on top of a national platform. We monitor move-out dates against that deadline and get the itemized statement out of RealPage before it lapses, across every property in the portfolio.
New York General Obligations Law section 7-103 requires the deposit, and an itemized statement of any deductions, within 14 days of the tenant vacating. Deposits must sit in a separate interest-bearing account located in New York State, used exclusively for tenant deposits. Missing the deadline forfeits the right to withhold any part of the deposit.
All New York requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in RealPage, so a 14 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
RealPage Accounting & Bookkeeping Services
For New York City Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
New York City operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your RealPage instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in New York City?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Frequently Asked Questions
How fast do we have to return a security deposit in New York City?
New York General Obligations Law 7-103 requires the deposit returned, or an itemized statement of deductions sent, within 14 days of move-out. That clock applies the same whether the unit is in a rent-stabilized building in the Bronx or a market-rate tower in Manhattan. We track move-out dates against that 14-day window inside RealPage and prepare the itemized statement before the deadline, not after a tenant calls asking where their money is.
Can RealPage's owner reporting handle a large NYC multifamily portfolio?
Yes, RealPage's portfolio roll-up and owner package tools are built for exactly that scale, which is why institutional owners with large NYC multifamily holdings run on it. The limitation isn't the roll-up itself, it's that RealPage will consolidate whatever sits in the property-level ledgers underneath without flagging errors on its own. We reconcile each property before the roll-up runs, so the owner package reflects real numbers, not just numbers that summed cleanly.
What kinds of NYC properties do you support on RealPage?
We work with RealPage portfolios that span rent-stabilized buildings, market-rate multifamily, and mixed-use properties across all five boroughs, often under one institutional ownership group with different rules governing different units in the same building. That mix is normal for New York, but it means no two properties in the portfolio can be coded the same way. We keep that distinction accurate at the property level so the RealPage roll-up doesn't flatten it.
More in New York
Other New York markets, the platforms we work in, and the functions available on their own.
RealPage Bookkeeping for New York City
Schedule a call and we will review your RealPage setup, your New York deposit handling, and what it takes to close clean every month.