Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In New York City
New York City portfolios on Entrata typically span rent-stabilized buildings, co-ops, and condos across the five boroughs, all under DHCR oversight that leaves little room for accounting drift. Entrata's multifamily design ties leasing, resident services, and accounting to a single record, so a concession or lease correction on a rent-stabilized unit posts straight to the general ledger. Our team treats that shared record as the compliance surface it actually is, not just a convenience.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
New York rules that apply here
- Deposit return deadline
- 14 days
- Statute
- GOL 7-103
Why Entrata Operators in New York City Come to REA
Multifamily-first, with leasing and accounting on one record
One Ledger, One Truth
Entrata keeps leasing and accounting on the same record, which is useful for co-op and condo boards that expect a single, defensible number at month close. On a rent-stabilized unit, that also means the deposit and rent-roll history a DHCR audit might request is already reconciled instead of pulled from two separate systems.
We Monitor The Leasing Queue
Because Entrata lets leasing post concessions, lease corrections, and credit adjustments directly into the GL, we review leasing activity as part of month-end close, not after it. That catches a misapplied credit on a rent-stabilized renewal before it becomes a reporting error your board or DHCR ever sees.
Renewals Across A Mixed Portfolio
Entrata's renewal and multifamily reporting tools handle a portfolio that mixes rent-stabilized leases, market-rate units, and co-op or condo assessments in the same building. We use that reporting to keep rent-stabilization increases, renewal terms, and owner statements consistent across all five boroughs without separate spreadsheets.
Entrata and New York Deposit Rules
GOL 7-103
New York General Obligations Law 7-103 requires landlords to return a security deposit or an itemized statement of deductions within 14 days of move-out. Entrata's resident ledger tracks the deposit against the unit record, but because leasing can post a late credit or lease correction into that same ledger, a change made after move-out can shift the deposit balance without accounting review. We reconcile deposit dispositions against leasing activity before the 14-day window closes, not after.
New York General Obligations Law section 7-103 requires the deposit, and an itemized statement of any deductions, within 14 days of the tenant vacating. Deposits must sit in a separate interest-bearing account located in New York State, used exclusively for tenant deposits. Missing the deadline forfeits the right to withhold any part of the deposit.
All New York requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 14 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For New York City Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
New York City operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in New York City?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
How does REA handle New York's 14-day security deposit deadline in Entrata?
General Obligations Law 7-103 gives landlords 14 days from move-out to return a deposit or send an itemized statement. Because Entrata's leasing team can post corrections into the same ledger that tracks the deposit, we check for late leasing activity on a unit before finalizing its disposition, so the itemized statement reflects the actual deposit balance, not a figure leasing changed after the fact.
What Entrata limitation should NYC property managers know about?
Entrata shares one record across leasing, resident services, and accounting, which is a strength for reporting but means a concession or misapplied credit entered by leasing staff lands directly in the general ledger with no separate approval step. On rent-stabilized units, where the wrong number can trigger a DHCR question, we treat that leasing queue as part of the accounting review, not a separate department's problem.
Can Entrata handle our mix of co-ops, condos, and rent-stabilized buildings?
Yes. Entrata's multifamily reporting handles rent-stabilized leases, market-rate units, and co-op or condo assessments within the same portfolio, which covers most NYC building types across the five boroughs. The part that needs oversight is the leasing side: a lease correction or renewal term entered incorrectly on a rent-stabilized unit posts straight to the GL, so we review that activity as part of monthly close.
More in New York
Other New York markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for New York City
Schedule a call and we will review your Entrata setup, your New York deposit handling, and what it takes to close clean every month.