Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In New York City
New York City property managers run rent-stabilized walk-ups under DHCR oversight, co-op boards with layered ownership, and mixed-use buildings with commercial ground floors, often all in the same portfolio. Yardi splits hard along that line: Voyager carries the multi-entity consolidation and CAM reconciliation commercial and co-op work needs, while Breeze fits smaller residential buildings until DHCR reporting and mixed-use accounting outgrow it. We start every NYC engagement by identifying which platform a client actually runs, because that answer decides what the chart of accounts and audit trail can do.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
New York rules that apply here
- Deposit return deadline
- 14 days
- Statute
- GOL 7-103
Why Yardi Operators in New York City Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager or Breeze, decided first
Before we touch a client's books we confirm which Yardi product they're on. Voyager's flexible chart of accounts can carry the DHCR-driven rent categories and CAM allocations a co-op or mixed-use NYC building needs, but a misconfigured setup propagates errors everywhere. Breeze often can't hold that structure at all, and buildings outgrow it fast.
CAM meets rent stabilization
Plenty of NYC buildings mix ground-floor retail with rent-stabilized apartments upstairs, which means one property needs commercial CAM reconciliation and DHCR-compliant residential rent tracking running side by side. Voyager's commercial lease engine handles the CAM math well. The harder part is keeping that commercial ledger from bleeding into the regulated residential rent roll it sits next to.
Multi-entity co-op consolidation
Co-op and condo portfolios spanning multiple boroughs often run each building as its own entity with a shared management layer above it. Voyager consolidates those entities cleanly, which matters when a board needs one set of financials across separately incorporated buildings. Breeze has no real answer here, so operators end up rebuilding consolidation in spreadsheets outside the system.
Yardi and New York Deposit Rules
GOL 7-103
New York's General Obligations Law 7-103 gives a landlord 14 days to return a security deposit or send an itemized statement of deductions. Voyager can generate that itemization from the move-out and deduction records already in the system if the ledger has been kept current, but it will not enforce the 14-day clock, that's a workflow we build around it. Breeze's deposit tracking is thinner, so the itemized statement often has to be assembled by hand, which is where buildings miss the deadline.
New York General Obligations Law section 7-103 requires the deposit, and an itemized statement of any deductions, within 14 days of the tenant vacating. Deposits must sit in a separate interest-bearing account located in New York State, used exclusively for tenant deposits. Missing the deadline forfeits the right to withhold any part of the deposit.
All New York requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 14 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For New York City Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
New York City operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in New York City?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
How does Yardi help us meet New York's 14-day security deposit deadline?
New York General Obligations Law 7-103 requires an itemized statement or full refund within 14 days of a tenant moving out. Voyager can pull deduction detail straight from the move-out record and turn it into that statement quickly, but only if charges were coded correctly during the tenancy. We audit that coding as part of onboarding so the 14-day clock is a formality, not a scramble.
What's the difference between Voyager and Breeze for our NYC building?
Voyager is built for enterprise portfolios and commercial complexity: deep chart of accounts, CAM reconciliation, multi-entity consolidation. Breeze is a lighter residential product, and it works fine for a small rent-stabilized building until you need DHCR-level reporting granularity or a mixed-use ledger with commercial tenants. Most NYC operators outgrow Breeze faster than in other markets because the regulatory reporting load is heavier here. We tell clients which one they're actually running before we touch a single account.
Can Yardi handle a portfolio that mixes co-ops, condos, and rent-stabilized rentals?
Yes, but it takes the right setup. Voyager can carry co-op assessments, condo common charges, and DHCR-regulated rent rolls as separate entity structures under one consolidated view, which fits how a lot of NYC ownership groups actually operate across the five boroughs. We map each entity type to its own chart of accounts first, since collapsing co-op, condo, and rent-stabilized accounting into one generic structure is where most reporting errors start.
More in New York
Other New York markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for New York City
Schedule a call and we will review your Yardi setup, your New York deposit handling, and what it takes to close clean every month.