Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Buffalo
Buffalo's rental stock splits into three distinct books: single-family homes in gentrifying West Side and Fillmore neighborhoods, student rentals cycling near the University at Buffalo, and downtown multifamily buildings folded into mixed-use redevelopment with ground-floor retail. Yardi's split between Voyager and Breeze maps onto that divide more directly than in most markets. Downtown mixed-use with commercial leases needs Voyager's CAM reconciliation, scattered single-family and student portfolios often sit on Breeze. We start every Buffalo engagement by confirming which platform actually fits the portfolio in front of us.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
New York rules that apply here
- Deposit return deadline
- 14 days
- Statute
- GOL 7-103
Why Yardi Operators in Buffalo Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager or Breeze, decided first
A downtown mixed-use conversion with ground-floor retail needs Voyager's commercial lease and CAM handling. A dozen single-family rentals scattered through the West Side does not, and forcing that portfolio onto Voyager buries the owner in fields they'll never use. We confirm which product actually matches the portfolio before touching a single ledger.
Aging stock, clean chart of accounts
Much of Buffalo's affordable single-family inventory is older housing mid-renovation, which means constant judgment calls between capital improvement and repair expense. In Voyager, get that classification wrong once in the chart of accounts and it propagates through every property report after it. We set the structure before data entry starts, not after.
Student turnover, deposit discipline
Student housing near UB turns over every August, which means dozens of security deposit accountings due at once. Breeze users who've outgrown its reporting often track deposit ledgers in spreadsheets outside the system, and that's exactly where a late return slips through unnoticed. We keep deposit accounting inside Yardi, not next to it.
Yardi and New York Deposit Rules
GOL 7-103
New York General Obligations Law 7-103 gives landlords 14 days to return a security deposit or send an itemized statement of deductions. Yardi tracks deposits as a liability account correctly in both Voyager and Breeze, but neither platform sends an automatic 14-day countdown alert on move-out. For Buffalo's high-turnover student rentals, where dozens of leases close out the same week, we build a move-out tracker outside the automated reports so no deposit statement misses the statutory window.
New York General Obligations Law section 7-103 requires the deposit, and an itemized statement of any deductions, within 14 days of the tenant vacating. Deposits must sit in a separate interest-bearing account located in New York State, used exclusively for tenant deposits. Missing the deadline forfeits the right to withhold any part of the deposit.
All New York requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 14 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Buffalo Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Buffalo operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Buffalo?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Frequently Asked Questions
Does Yardi automatically comply with New York's 14-day deposit return rule?
No. New York General Obligations Law 7-103 sets the 14-day deadline, but Yardi (Voyager or Breeze) does not generate that countdown on its own. The system correctly holds the deposit in a liability account, it just won't flag the deadline for you. We add a move-out tracker on top of the Yardi ledger so every Buffalo lease closes out inside the statutory window.
Should our downtown Buffalo property use Voyager or Breeze?
It depends on the lease structure, not the unit count. If the building has commercial or ground-floor retail tenants with CAM reconciliation, Voyager's commercial lease tools are built for that. A straightforward downtown multifamily building without commercial tenants usually runs fine on Breeze, and paying for Voyager's depth there just adds unused complexity to the books. We review the actual lease mix before recommending either.
We manage a mix of West Side single-family rentals and UB-area student housing. Does that change how you set up Yardi?
Yes. Single-family rentals in gentrifying West Side blocks tend to have longer tenancies and irregular capital improvement costs, while student units near UB turn over annually with dozens of move-outs clustered in August. We set up separate reporting groups inside Yardi for each so renovation spend doesn't distort the student portfolio's turnover numbers, or the reverse.
More in New York
Other New York markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Buffalo
Schedule a call and we will review your Yardi setup, your New York deposit handling, and what it takes to close clean every month.