Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Albany
Albany's rental stock splits into a few distinct books: large student housing complexes tied to SUNY Albany turnover, older rent-stabilized multifamily buildings, and a growing set of market-rate units leased to state employees and healthcare workers. Which Yardi product an owner runs changes what's possible with those books. Larger, mixed-use rolls usually sit on Voyager, built for enterprise chart of accounts work and multi-entity consolidation. Smaller market-rate operators often run Breeze and hit its reporting ceiling faster than expected. We start every Albany engagement by confirming which one you're on before touching a ledger.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
New York rules that apply here
- Deposit return deadline
- 14 days
- Statute
- GOL 7-103
Why Yardi Operators in Albany Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager chart of accounts audits
When an Albany portfolio mixes rent-stabilized units with market-rate leases to state employees and healthcare workers, a misconfigured Voyager chart of accounts propagates the error across every entity in the consolidation. We audit the account structure against the actual unit mix before booking a single transaction, so the numbers hold up at renewal and at audit.
Breeze without spreadsheet drift
Smaller Albany operators running Yardi Breeze often manage a handful of market-rate buildings and hit its reporting limits fast, especially once a rent-stabilized unit or two enters the mix and needs history Breeze wasn't built to hold. We keep those books inside Yardi instead of letting owners patch the gap with an outside spreadsheet nobody reconciles.
Student housing turnover batches
SUNY Albany's academic calendar pushes a large share of student housing move-outs into the same few weeks each summer, which means dozens of security deposit clocks start on the same day. We build the move-out and deduction workflow in Yardi's tenant ledger so itemized statements go out on time across the whole batch, not just the units someone remembers first.
Yardi and New York Deposit Rules
GOL 7-103
New York General Obligations Law 7-103 gives landlords 14 days after move-out to return a security deposit or send an itemized statement of deductions. Voyager's tenant ledger can hold move-out dates and deduction codes tied to that clock if we configure it that way, most Albany accounts we inherit don't. Breeze has no equivalent workflow at all, deposit tracking sits in a flat field with no deadline flag, so we track the 14-day window outside the system and confirm it against the ledger by hand.
New York General Obligations Law section 7-103 requires the deposit, and an itemized statement of any deductions, within 14 days of the tenant vacating. Deposits must sit in a separate interest-bearing account located in New York State, used exclusively for tenant deposits. Missing the deadline forfeits the right to withhold any part of the deposit.
All New York requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 14 days deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Albany Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Albany operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Albany?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Frequently Asked Questions
How do you handle New York's 14-day security deposit deadline?
New York General Obligations Law 7-103 requires an itemized statement or full refund within 14 days of move-out. We flag the move-out date the day it's entered, build the deduction list against actual invoices rather than estimates, and send the statement before the clock runs out. On Voyager we set this up as a ledger rule; on Breeze we track it on a separate checklist since the platform has no built-in deadline field.
Should our Albany portfolio be on Yardi Voyager or Breeze?
It depends on what you're running. If you have rent-stabilized buildings alongside market-rate units, or you need multi-entity consolidation across several owners, Voyager's chart of accounts and commercial lease tools are worth the overhead. If you're a smaller operator with a handful of straightforward market-rate buildings, Breeze is lighter to run, but watch for the point where you start exporting to spreadsheets because a report doesn't exist. That's the sign it's time to talk about migrating.
We manage student housing near SUNY Albany and older rent-stabilized buildings in the same portfolio, can Yardi handle both?
Yes, but not automatically. Student housing runs on annual leases with a single heavy turnover season, while rent-stabilized units carry longer tenancies and renewal rules that don't reset the same way. We set up separate property classes and reporting groups inside Yardi so the two don't get averaged together on one statement, which is where owners usually lose visibility into which asset type is actually performing.
More in New York
Other New York markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Albany
Schedule a call and we will review your Yardi setup, your New York deposit handling, and what it takes to close clean every month.