Real Estate Bookkeeping In West Virginia
Charleston runs the shorter-of-two rule in its ordinary form. Huntington shows the systemic problem, where fast leasing compresses a window nobody recalculated, against older stock that needs a solid move-in baseline. Morgantown's university cycle re-lets almost immediately, so the 45-day limb governs most tenancies and the short period is the normal condition rather than the exception.
Locate the city nearest to you and select your software below to learn more. Don’t see your city? Schedule a meeting with us to learn more about how REA can help your property management accounting needs.
West Virginia at a glance
- Security deposit return
- Shorter of 60 days, or 45 from new occupancy
- Governing statute
- W. Va. Code 37-6A-2
- Cities we publish
- Charleston · Huntington · Morgantown
What West Virginia Law Changes About Your Books
Deposit Handling and Trust Requirements
Trust and deposit rules are set state by state, and they change the accounting itself, not just the paperwork around it. A deadline is a ledger requirement: you cannot return a deposit inside a statutory window if the ledger cannot say what is owed.
Security deposits
West Virginia 37-6A-2 sets the deadline as the SHORTER of 60 days after the tenancy terminates or 45 days after the NEXT TENANT OCCUPIES the premises. Re-letting quickly therefore brings the compliance deadline forward, which means the deadline is not finally knowable at move-out: it fixes when the new tenancy begins. Where damages exceed the deposit and require a third-party contractor, written notice inside the applicable period buys an additional 15 days to itemise.
Trust and segregation
This is the only state where LEASING PERFORMANCE shortens the accounting deadline. Portfolios that manage leasing speed and deposit compliance as separate disciplines have built the structure in which one silently damages the other, so the move-out record has to be aware of the subsequent tenancy and recalculate when a new lease commences.
What we do about it
- Deposit liabilities tracked per tenant, so a Shorter of 60 days, or 45 from new occupancy deadline is answerable from the ledger
- Trust accounts reconciled three ways, including every beneficiary balance
- Deduction documentation recorded against the correct ledger, not filed separately
- Aging deposits flagged before the statutory window closes
Summary of statutory requirements provided for orientation. It is not legal advice, and local ordinances can impose stricter rules than the state minimum.
Cities We Cover in West Virginia
Market by Market
We work with property managers and investors across all of West Virginia, all 754 cities and towns of it. The markets below are the ones we publish West Virginia-specific detail for. If yours is not listed, the same team and the same W. Va. Code 37-6A-2 rules still apply.
Charleston
West Virginia sets the deposit deadline as the SHORTER of two periods, one of which depends on how quickly the unit is re-let. Filling a vacancy fast therefore shortens the compliance window.
Bookkeeping by platform
Huntington
In West Virginia the leasing team can shorten the accounting team's deadline without knowing it, because the clock is partly set by when the next tenant moves in.
Bookkeeping by platform
Morgantown
Morgantown's university rental cycle re-lets units almost immediately after they vacate, which under West Virginia's rule produces the shortest possible deposit deadline across most of the portfolio.
Bookkeeping by platform
Select Your Software
We Work Inside Your Platform, From Anywhere in West Virginia
Services Available in This State
Every back-office function below is available on its own or as part of a full monthly close, anywhere in the state.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
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Every month
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Property Accounting for West Virginia Portfolios
Schedule a call and we will walk your West Virginia deposit and trust setup, tell you whether it reconciles today, and scope the monthly work.