Expert Monthly Entrata Bookkeeping Services
Third-party property managers running Entrata don't get their own chart of accounts logic, they get a leasing platform with accounting attached. When a management company layers multiple owners onto that structure, every lease transaction the leasing team touches becomes a trust accounting event, whether anyone downstream reviewed it or not.
Property Management Accounting Inside Entrata
What Changes When You Run This Vertical On This Platform
Where it breaks
Leasing corrections silently break owner trust balances
A leasing agent waives a fee, backdates a move-out, or reclasses a deposit to fix a resident's ledger. That entry posts straight to the GL under whatever account the transaction type defaults to. Nobody in accounting approved it, and it may not match the owner it should hit. The resident ledger looks correct. The property looks fine. It surfaces weeks later at owner statement time, when one owner's distribution draws on cash that belongs to another owner's trust, and the reconciliation doesn't explain why.
How REA handles it
REA reviews leasing activity, not just journal entries
REA treats Entrata's leasing queue as part of the accounting close, not a separate department's work. Before owner statements go out, REA pulls the period's lease transactions, concessions, and manual adjustments and checks each one against the account it posted to, not just the resident ledger it touched. Security deposit postings get traced to the liability account, not the operating account, on every property in the portfolio, not a sample. Distributions get held until each owner's trust position is confirmed independently.
What we check in your Entrata instance
- Lease concessions traced to correct GL account
- Security deposits confirmed in liability accounts
- Owner trust balances reconciled before distributions
- Management fees checked against earned, not billed, amounts
- Backdated or corrected leases flagged for GL impact
- Manual ledger adjustments matched to approved entries
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Property Management books in Entrata. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Property Management Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Property Management pageThe platform
Entrata Bookkeeping
What Entrata does well, where its accounting breaks, and how REA works inside your own instance.
See the Entrata page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
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Frequently Asked Questions
Our leasing team makes corrections constantly. Does REA slow that down?
No. Leasing keeps making corrections at the same speed. REA reviews what those corrections did to the general ledger after the fact, as part of the close, not by inserting an approval step into leasing's workflow. The goal is catching misposted entries before owner statements go out, not gatekeeping resident-facing fixes.
How does REA know which owner a given trust transaction belongs to, if Entrata's leasing entries don't always tag it clearly?
REA traces each transaction back to its property and owner assignment rather than trusting the account label alone. Where Entrata's default posting doesn't distinguish owners cleanly, REA checks the source lease or resident transaction to confirm which trust the money actually belongs to before it's reported or distributed.
We manage properties for multiple owners in one Entrata instance. Can REA keep their money separate?
Yes. That separation is the core of the review. Each owner's trust position is confirmed independently before any distribution goes out, and REA checks that pooled trust cash was not used to cover a shortfall on one owner's property. This is checked every period, not sampled.
Ready for Accurate Property Management Books in Entrata?
Schedule a call with our team to talk through your Entrata instance, what it is doing to your property management financials, and what REA would take on.