Expert Monthly Yardi Accounting Services
Yardi is built to run one instance across dozens of owners, which is exactly what a third-party manager needs and exactly where trust accounting breaks. The software's chart of accounts and cash management modules can make a pooled trust account look reconciled at the portfolio level while individual owner balances sit wrong underneath. Voyager and Breeze fail this differently, so REA starts by asking which one a client actually runs.
Property Management Accounting Inside Yardi
What Changes When You Run This Vertical On This Platform
Where it breaks
Portfolio-level bank rec masking an owner-level deficit
In Voyager, one manager can run dozens of owners through a single instance, and the cash management module reconciles the pooled trust account against the bank statement, not against what each owner is actually owed. A portfolio can balance to the penny while one owner's sub-ledger sits negative, funded quietly by another owner's cash sitting in the same account. Breeze often lacks the owner-level reporting depth to catch this at all, so managers keep a spreadsheet alongside it, and the two drift apart. Either way it surfaces at year-end statements or when an owner requests a distribution the account cannot cover.
How REA handles it
Owner-level ledgers reconciled inside the actual Yardi instance
REA starts every Yardi engagement by confirming Voyager or Breeze, because it decides what owner-level reconciliation is even possible. On Voyager, REA builds the chart of accounts so each owner carries its own equity and cash sub-ledger, then reconciles at that level, not just against the pooled bank statement. Management fee income only posts once the work behind it is complete, not on a fixed schedule. On Breeze, REA first checks whether the platform's own reporting is being used fully before recommending anything heavier, since most gaps are configuration, not a ceiling the product actually has.
What we check in your Yardi instance
- Bank rec reviewed at owner level, not portfolio level
- Management fee income posted only against completed work
- Security deposit accounts isolated from pooled operating cash
- Chart of accounts audited for owner equity sub-ledgers
- Voyager versus Breeze fit confirmed before any cleanup
- Distribution runs checked against each owner's real balance
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Property Management books in Yardi. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Property Management Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Property Management pageThe platform
Yardi Bookkeeping
What Yardi does well, where its accounting breaks, and how REA works inside your own instance.
See the Yardi page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Handed over the whole accounting function
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Property Management On Something Else?
Same Vertical, Different Platform
- AppFolioProperty Management bookkeeping in AppFolio
- BuildiumProperty Management bookkeeping in Buildium
- EntrataProperty Management bookkeeping in Entrata
- QuickBooksProperty Management bookkeeping in QuickBooks
- Rent ManagerProperty Management bookkeeping in Rent Manager
- MRIProperty Management bookkeeping in MRI
- RealPageProperty Management bookkeeping in RealPage
Frequently Asked Questions
We reconcile our Yardi trust account every month already, why do we need REA?
A reconciled bank balance is not the same thing as a correct owner balance. Voyager's cash management module checks the pooled trust account against the bank statement, not against what each individual owner is actually owed, so a portfolio can reconcile to the penny while one owner's property is running a deficit funded by another owner's money. That gap only surfaces when someone pulls an individual owner statement or requests a distribution the account cannot cover.
We're on Breeze and it feels like we've outgrown it, should we move to Voyager?
Not automatically. REA checks first whether Breeze's own owner-level reporting is actually being used, because most of what looks like a product ceiling is a configuration gap instead. If the portfolio's owner count or commercial complexity has genuinely outgrown what Breeze can report, that is a real conversation, but it comes after that check, not before it. Moving platforms without knowing which problem you actually have just moves the same spreadsheet workaround into a bigger system.
Can REA actually work inside our existing Yardi instance, or do you keep separate books?
REA works inside your existing Yardi instance, Voyager or Breeze, rather than keeping a parallel set of books. That matters here specifically because trust obligations are tracked per owner, and the sub-ledgers, bank reconciliations and fee postings need to happen in the same system where the bank feed and chart of accounts already live. A parallel spreadsheet is exactly the workaround that lets owner-level balances drift from what the bank actually shows.
Ready for Accurate Property Management Books in Yardi?
Schedule a call with our team to talk through your Yardi instance, what it is doing to your property management financials, and what REA would take on.