Expert Monthly MRI Bookkeeping Services
MRI was built to run commercial leases and CAM reconciliation, not to hold other people's money on behalf of hundreds of owners. When a third-party property manager books trust accounting through it, the owner-ledger rules and bank mappings usually trace back to whoever configured the platform for lease billing, not for fund segregation. That gap between what MRI was set up to do and what property management needs it to do is where the risk sits.
Property Management Accounting Inside MRI
What Changes When You Run This Vertical On This Platform
Where it breaks
The trust wall was never the priority
Most MRI instances are configured by a team focused on commercial lease administration, not trust accounting. The bank mapping and owner-ledger rules that wall off each owner's trust funds from the operating company get set once, early, for lease billing accuracy, not disbursement control. A management fee posting to a GL account also touched by CAM reconciliation, or a distribution funded from the pooled operating balance instead of that property's trust liability, passes every check MRI runs, because those checks confirm the module did what it was told, not that the setup respects the trust boundary. It surfaces at audit, or when a payout exceeds what the property held.
How REA handles it
We trace distributions back to the trust mapping
REA traces every owner distribution back through the bank and GL mapping MRI was originally configured with, not just the report it produced, to confirm the trust wall holds property by property instead of pooling at the operating account. Because REA's MRI engagements run commercial-weighted, we also reconcile CAM postings against the lease terms in the module that actually bills them, so a term that disagrees between abstraction and billing does not quietly overstate recoverable expense. We test whether a distribution can clear against a property with an insufficient trust balance, and we tie management fee timing to income actually collected, not accrued.
What we check in your MRI instance
- Owner distributions never exceed that property's trust balance
- Management fees post only on collected income
- Bank and GL mapping matches actual owner segregation
- CAM reconciliation matches the lease abstraction module
- Security deposits sit in trust, not operating cash
- Cross-module handoffs reconciled between leasing and billing
The Full Scope of the Engagement
Two Pages Carry the Detail
This page covers what is specific to running Property Management books in MRI. The complete service scope, process, and pricing conversation live on the two pages below.
The vertical
Property Management Accounting
Full scope, monthly process, property types, FAQs and the team on the account.
See the Property Management pageThe platform
MRI Bookkeeping
What MRI does well, where its accounting breaks, and how REA works inside your own instance.
See the MRI page- 01
Trust Accounting
Tenant, owner, and security deposit money kept separate, tied out, and ready for a state audit at any time.
- 02
Bank Reconciliation Services
Every operating, trust, and escrow account reconciled on a fixed schedule, with the variances chased down rather than carried forward.
- 03
Accounts Payable & Receivable
Vendor invoices coded and paid, tenant receipts applied, management fees taken, and owner distributions cut on time.
- 04
Bookkeeping Cleanup & Catch-Up
Months or years of unreconciled books diagnosed, corrected, and brought current so the numbers you report are numbers you trust.
- 05
CAM Reconciliation
Common area maintenance pools built from the lease terms, reconciled against actuals, and billed or credited with a defensible tenant statement.
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Smaller portfolio, still looked after
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Came from a bookkeeper who did not know real estate
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Real-estate-only specialists
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
230+
Property Accountants
30M+
Commercial Sq. Ft.
Up to 50%
Saved vs In-House
Every month
On-Time Close
Running Property Management On Something Else?
Same Vertical, Different Platform
- AppFolioProperty Management bookkeeping in AppFolio
- BuildiumProperty Management bookkeeping in Buildium
- EntrataProperty Management bookkeeping in Entrata
- QuickBooksProperty Management bookkeeping in QuickBooks
- Rent ManagerProperty Management bookkeeping in Rent Manager
- YardiProperty Management bookkeeping in Yardi
- RealPageProperty Management bookkeeping in RealPage
Frequently Asked Questions
We already run MRI's built-in trust and owner reports. Why does that need to be checked separately?
Those reports confirm the module did what it was configured to do, not that the configuration itself keeps each owner's funds separate. MRI's report engine trusts the underlying bank and GL mapping. If that mapping pools trust cash at the operating level, the report will look clean while a distribution is still funded from another owner's balance. We check the mapping itself, then reconcile it against actual bank activity, before we trust the report on top of it.
Our MRI instance was set up years ago by whoever handled our commercial leases. Should that worry us on the residential and property management side?
It is worth checking, not assuming. A configuration built to bill CAM accurately was not necessarily built to keep every owner's trust funds walled off from the operating account or from each other. That does not mean anything is wrong today, only that nobody has tested the trust boundary itself, only the lease and billing side it was designed for. We can review the owner-ledger setup directly and tell you what it actually enforces, not what it was assumed to enforce.
How is this different from what our current bookkeeper or controller already does inside MRI?
Most in-house bookkeeping in MRI works from the module they were trained on and takes the owner-ledger configuration as a given. We test that configuration itself: whether a distribution can post against a property with insufficient trust cash, whether a management fee can pull from income that has not actually been collected, whether CAM postings still match the lease abstract they came from. That is a different question than whether the books balance, and it is the one that catches a problem before an audit does.
Ready for Accurate Property Management Books in MRI?
Schedule a call with our team to talk through your MRI instance, what it is doing to your property management financials, and what REA would take on.