Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Jacksonville
Jacksonville property managers run single-family rentals drawing on Naval Air Station Jacksonville's steady turnover, plus multifamily and HOA-governed communities from the city's growth, often inside one Buildium account. Buildium keeps rental trust funds and association assessments in the same general ledger, which works fine until security deposit liabilities and reserve contributions start blending together. We build the sub-account structure that keeps a Jacksonville portfolio's books separated by fund, readable to owners, and ready for a board or auditor.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Buildium Operators in Jacksonville Come to REA
Residential and association management in one system
Separate rental and HOA funds
Buildium doesn't force separate ledgers for rentals and associations, so one chart of accounts can end up holding trust deposits, HOA dues, and reserve contributions together. We build bank sub-accounts and GL structure so rental trust money and association reserves never share a bucket, which matters in a Jacksonville portfolio mixing both types under one management company.
Simple ledger, still needs oversight
Buildium's general ledger stays simple enough to run without a dedicated in-house controller, useful when a Jacksonville portfolio spans single-family rentals and multifamily buildings that each need their own owner statements. We handle the monthly reconciliations, owner statement production, and trust account tie-outs so that simplicity doesn't turn into books nobody has time to close on schedule.
Board-ready reporting for HOA reserves
Jacksonville's growth has produced new HOA-governed communities sitting inside the same Buildium portfolios as rental properties, and boards expect reserve reporting that doesn't get buried in a rental-focused chart of accounts. We build the reserve tracking and board package structure Buildium supports but doesn't set up by default, keeping reserves separate from operating cash and rental trust liabilities.
Buildium and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 gives a property manager 30 days from written notice to return a tenant's security deposit or send an itemized claim against it. Buildium tracks each deposit as a liability tied to its unit, but it won't flag the Chapter 83 clock or catch a deposit ledger that has drifted because HOA reserve activity was posted to the same bank feed. We reconcile deposit liabilities against actual trust cash every month, on a schedule built around that 30-day deadline, not Buildium's default reporting cadence.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Jacksonville Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Jacksonville operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Jacksonville?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Frequently Asked Questions
Does Buildium handle Florida's 30-day security deposit deadline automatically?
No. Florida Statutes Chapter 83 requires a landlord to return a deposit or send an itemized statement within 30 days of written notice, but Buildium doesn't set an alert for that clock. It records the deposit as a liability and leaves timing to whoever is managing the account. We track the 30-day window separately and reconcile the deposit liability account each month so a refund or claim goes out before the deadline, not after.
Can Buildium keep our rental trust accounts and HOA reserves from mixing?
Buildium will let you run rental and association management out of the same instance, and it will let both funds post to the same bank account if nobody sets up a boundary. The software itself doesn't force segregation, that's a chart of accounts and bank sub-account decision. We set up separate GL structures for rental trust liabilities and HOA reserve or operating funds so a Jacksonville portfolio running both never has assessment money covering a security deposit refund.
Our Jacksonville portfolio mixes single-family rentals and HOA communities. Does that change how you set up our books?
Yes. A portfolio that includes single-family rentals near Naval Air Station Jacksonville alongside HOA-governed communities needs separate reporting lines for each: owner statements for the rentals, board packages and reserve schedules for the associations, all inside one Buildium account. We map the chart of accounts to match that split from the start instead of retrofitting it later, so growth in either segment doesn't mean rebuilding the books.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Jacksonville
Schedule a call and we will review your Buildium setup, your Florida deposit handling, and what it takes to close clean every month.