Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Miami
Miami's property management book of business runs heavy on condominium associations and foreign investor rental portfolios, and Buildium puts both inside the same ledger. That single-instance design is efficient for small and mid-sized operators, but it means reserve contributions, operating assessments, and rental trust deposits can sit in the same chart of accounts unless someone enforces separation. We set up Buildium's bank and GL structure specifically for Miami's mixed condo-association and rental-investor caseload, not as a generic residential template.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Buildium Operators in Miami Come to REA
Residential and association management in one system
Fund Separation By Design
Buildium runs rental trust money and HOA reserve funds through one general ledger, so we build separate bank feeds and sub-accounts for each association's reserve fund and each rental owner's trust balance before a single transaction posts. That structure keeps Florida Statute 718 reserve funding untouched by operating cash and keeps rental deposits out of association accounts.
Reporting Boards Can Trust
Miami's condo boards need monthly financials they can read without an accounting background, and Buildium's reporting is built for exactly that audience. We reconcile every association account monthly and deliver budget-to-actual statements alongside reserve balance summaries, so boards can show compliance with Florida Statute 718 reserve funding requirements at their annual meeting without translating a bookkeeper's shorthand.
Foreign Investor Owner Statements
A large share of Miami's rental portfolios sit with foreign investor owners who need clean statements for their home-country tax filings, not just a US 1099. We use Buildium's owner portal and straightforward general ledger to produce statements formatted for that dual purpose, and we track W-8BEN status separately from the GL so nothing gets misfiled during withholding season.
Buildium and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 gives landlords 30 days from move-out to return a security deposit or send an itemized statement of deductions by certified mail. Buildium tracks deposit balances per unit but has no built-in 30-day countdown or certified-mail trigger, that deadline lives outside the software. We calendar every Miami move-out against its statutory clock manually, generate the itemized statement from Buildium's transaction history, and confirm certified mail goes out before day 30, not after.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Miami Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Miami operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Miami?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
Does Buildium handle Florida's 30-day security deposit deadline automatically?
No. Buildium stores the deposit ledger and can generate a move-out statement, but it has no automated 30-day countdown or certified-mail trigger tied to Florida Statutes Chapter 83. If that deadline is missed, the deposit becomes fully refundable regardless of legitimate deductions. We track every Miami move-out date outside Buildium, on a separate compliance calendar, so the itemized statement and certified mail both go out inside the statutory window.
Why does it matter that our Buildium instance runs both rental units and condo associations?
Buildium was built for operators running rentals and associations side by side, which fits Miami's mix of investor-owned units and condo associations under Florida Statute 718. The risk is that both fund types share one general ledger by default, so reserve contributions and rental trust deposits can commingle if nobody separates the sub-accounts. We build that separation into the chart of accounts before onboarding any Miami property, association or rental, into the system.
Can Buildium handle owner statements for our foreign investor clients?
Yes, and it is one of the more common requests we see in Miami. Buildium's owner portal delivers statements to investors wherever they live, and its general ledger is straightforward enough that we can format those statements to match what a foreign owner's home-country accountant expects. We handle W-8BEN tracking and withholding documentation separately, since Buildium was not built with international tax status as a field.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Miami
Schedule a call and we will review your Buildium setup, your Florida deposit handling, and what it takes to close clean every month.