Expert MRI Bookkeeping Services For Scaling Property Investors & Managers In Miami
Miami's portfolio mix leans toward mixed commercial and residential assets: condominium associations governed by Florida Statute 718 sitting alongside commercial retail and office holdings with CAM pools and foreign investor ownership structures. MRI's modular architecture was built for exactly that blend, with lease administration and CAM reconciliation modules that handle the commercial side well. Our team configures the handoffs between those modules and the residential ledger so a Miami portfolio's condo assessments and commercial CAM charges reconcile against the same set of books, not two disconnected systems.
We work with accountant access inside your own MRI instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why MRI Operators in Miami Come to REA
Enterprise and modular, strong on commercial
CAM Reconciliation Built for Commercial Weight
Miami MRI engagements run commercial-heavy, office and retail properties with CAM pools alongside residential condo units. We reconcile CAM charges against the lease administration module's abstracted terms line by line, catching the cases where a lease was abstracted with one escalation schedule but billed under a different one at the module boundary.
Closing the Module Handoff Gap
MRI's modularity means data moves between separate lease administration, billing, and general ledger modules rather than living in one record. In a mixed Miami portfolio, that handoff is where a commercial lease term and a condo association's assessment schedule can drift apart. We reconcile each module boundary monthly so the numbers agree before financials go out.
Configured for How You Actually Run
No two MRI instances behave the same because implementations are configured project by project. We document how your specific Miami instance is set up, which modules touch condo association dues, which handle commercial CAM, and how foreign investor ownership entities are structured, so the bookkeeping matches your build instead of a generic MRI template.
MRI and Florida Deposit Rules
Florida Statutes Ch. 83
MRI's residential deposit workflow was not built with Florida's 30-day clock as a default trigger, unlike single-family software. Florida Statutes Chapter 83 requires returning a security deposit or sending an itemized statement within 30 days of a tenant vacating. On mixed Miami portfolios, that timing lives in the residential module, separate from the commercial modules handling CAM and lease administration. We track move-out dates against the 30-day deadline manually inside the same books, so it doesn't get missed while commercial reconciliation gets the daily attention.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in MRI, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
MRI Accounting & Bookkeeping Services
For Miami Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Miami operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your MRI instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Miami?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Frequently Asked Questions
Does MRI handle Florida's 30-day security deposit deadline automatically?
Not by default. Florida Statutes Chapter 83 requires returning a deposit or sending an itemized statement within 30 days of move-out, and MRI's residential module doesn't flag that deadline the way dedicated single-family software does. On Miami engagements, where the module is usually configured for commercial CAM and lease work first, we build a manual tracking step against move-out dates so the deadline is never missed.
Why do CAM charges sometimes not match the lease terms in MRI?
MRI splits lease abstraction and billing across separate modules, and each Miami instance is configured differently, so the CAM escalation terms entered during lease setup can drift from what actually gets billed if the modules aren't kept in sync. We reconcile the CAM billing module against the lease administration module every cycle, not just at year-end true-up, so discrepancies surface while they're still small.
What kinds of Miami properties do you support on MRI?
Most of our Miami MRI work is commercial-weighted: office and retail assets with CAM pools, often held inside foreign investor ownership structures, sometimes alongside a residential condominium association governed by Florida Statute 718. That mix is why we lead with lease administration and CAM reconciliation on MRI engagements here rather than treating it like a purely residential platform.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
MRI Bookkeeping for Miami
Schedule a call and we will review your MRI setup, your Florida deposit handling, and what it takes to close clean every month.