Expert Rent Manager Bookkeeping Services For Scaling Property Investors & Managers In Miami
Miami's portfolio mix leans heavily toward condominium associations governed by Florida Statute 718 and properties held by foreign national investors who need clean, defensible books from a distance. Rent Manager's multi-entity structure and custom field depth can model that complexity well, association dues, unit ownership records, foreign owner distributions, but only if it's configured correctly from the start. We build and audit Rent Manager setups specifically for what Miami's association and investor-heavy portfolios require.
We work with accountant access inside your own Rent Manager instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Rent Manager Operators in Miami Come to REA
Deeply customisable, which cuts both ways
Multi-entity setups built right
Rent Manager can separate association operating funds, reserve funds, and individual unit ledgers inside one multi-entity structure, but that separation only holds if it was built correctly the first time. We configure entity hierarchies to keep association dues, reserve contributions, and owner distributions from bleeding into each other on the reports your board actually reads.
Auditing what past staff built
Rent Manager's flexibility means every custom field, GL mapping, and workflow reflects a decision someone made years ago, often for a different property type than the one it's now attached to. When we onboard a Miami condo association or investor portfolio, we start by tracing those custom configurations back to their source before we trust a single report they generate.
Surfacing old unreconciled balances
Rent Manager retains years of historical transaction data, which is valuable for long-held Miami investment properties but also a place where old unreconciled balances and duplicate charges can sit untouched for years. We review historical ledgers as part of every engagement so a foreign investor's distribution statement isn't quietly carrying an error from three managers ago.
Rent Manager and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 gives us 30 days from a tenant's written notice to return a security deposit or send an itemized statement of deductions. Rent Manager tracks deposit balances by unit and can hold them in trust-designated GL accounts, but it will not flag that 30-day clock on its own, someone has to build the reminder into the workflow. We set that trigger manually on every Miami engagement, because a missed Chapter 83 deadline is a client liability we would rather prevent than explain.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Rent Manager, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Rent Manager Accounting & Bookkeeping Services
For Miami Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Miami operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Rent Manager instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreExperts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
Does Rent Manager help us stay compliant with Florida's 30-day security deposit rule?
Rent Manager holds deposit balances in trust accounts and reports them by unit, but it doesn't automatically track the 30-day window Florida Statutes Chapter 83 sets for returning a deposit or sending an itemized statement after written notice. We build that deadline into a manual reminder workflow as part of setup, so the clock is tracked outside the software rather than assumed to run inside it.
What's the biggest risk in a Rent Manager setup we inherit from a previous bookkeeper?
The custom GL mappings and workflow rules that Rent Manager lets you build are rarely documented once the person who built them leaves. We regularly find custom fields or account structures created for one property type, say a single-family rental, still attached to a condominium association's books years later, quietly misclassifying dues or reserve contributions. Our first step is always tracing those customizations back to why they exist.
Do you work with Rent Manager clients who have foreign national owners?
Yes. A meaningful share of the condominium and investment portfolios we manage in Rent Manager here involve owners living outside the United States, which changes how we handle owner statements, distribution timing, and tax documentation. We set up Rent Manager's owner reporting so it produces clear, currency-consistent statements those owners can act on from wherever they are, without a phone call back to Miami to interpret them.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Rent Manager Bookkeeping for Miami
Schedule a call and we will review your Rent Manager setup, your Florida deposit handling, and what it takes to close clean every month.