Expert Rent Manager Bookkeeping Services For Scaling Property Investors & Managers In Orlando
Orlando property managers run Rent Manager across three very different portfolios at once: long-term multifamily, short-term vacation rentals, and build-to-rent communities. Rent Manager's multi-entity structure and deep historical data retention make it capable of handling that mix, but only if the setup matches it. We regularly find GL mappings built for one property type quietly carried into another after a portfolio expansion or staff change. Our engagements start with an audit of what previous staff customized in your Rent Manager instance and why, before we touch a single reconciliation.
We work with accountant access inside your own Rent Manager instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Rent Manager Operators in Orlando Come to REA
Deeply customisable, which cuts both ways
Auditing Inherited Customizations First
Every Rent Manager instance we take on in Orlando has years of custom fields, workflows, and GL mappings layered in by different staff. Before we reconcile anything, we map what exists, who built it, and whether it still fits your current mix of multifamily, vacation rental, and build-to-rent properties. Nothing gets trusted until it's verified.
Multi-Entity Structures Matching Your Portfolio
Multi-entity setup is Rent Manager's strength for an Orlando portfolio spanning multifamily buildings, vacation rental units, and build-to-rent communities, but only when each entity's chart of accounts and ownership structure is configured for what it actually holds. We rebuild entity structures that were copied from a different property type rather than designed for yours.
Historical Data Without Hidden Balances
Rent Manager holds years of transaction history, which is valuable until it's hiding an old unreconciled balance from a prior manager or software migration. In a market growing as fast as Orlando's build-to-rent and vacation rental segments, we've found stale balances sitting untouched for years because nobody wanted to disturb records that looked complete.
Rent Manager and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 requires landlords to return a tenant's security deposit or send an itemized statement of deductions within 30 days of move-out. Rent Manager can track deposit liability by unit and by entity, but only if deposits were coded to a liability account from day one. In multi-entity Orlando instances, we regularly find deposits posted to income accounts during a prior migration, meaning the 30-day statement understates what's actually owed.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Rent Manager, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Rent Manager Accounting & Bookkeeping Services
For Orlando Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Orlando operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Rent Manager instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreExperts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Frequently Asked Questions
Does Rent Manager handle Florida's 30-day security deposit deadline automatically?
Not on its own. Florida Statutes Chapter 83 sets the 30-day window for returning a deposit or sending an itemized statement, but Rent Manager only tracks that deadline correctly if the deposit was posted to a liability account for the correct entity. We check deposit coding across your Orlando portfolio during onboarding so no unit's clock is running on bad data.
Why does Rent Manager need a customization audit before you start bookkeeping?
Rent Manager's custom fields and workflows are its biggest strength and its biggest accounting risk. Because the platform lets any user build custom GL mappings, we've seen Orlando instances where a mapping built for a multifamily property was copied onto a build-to-rent entity with a completely different fee structure. We map every custom configuration against its original intent before we reconcile a single account.
Can Rent Manager handle our mix of long-term rentals and short-term vacation units in one system?
Yes, that's where its multi-entity structure earns its keep. Orlando portfolios often combine long-term multifamily, short-term vacation rentals, and newer build-to-rent communities under one ownership group, each with different revenue recognition and expense timing. We set up separate entities with their own chart of accounts so a vacation unit's nightly bookings never get blended with a multifamily lease's monthly rent roll.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Rent Manager Bookkeeping for Orlando
Schedule a call and we will review your Rent Manager setup, your Florida deposit handling, and what it takes to close clean every month.