Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Orlando
Orlando's property managers run a mix that most Yardi setups aren't built to handle out of the box: long-term multifamily alongside short-term vacation rental units and new build-to-rent communities, each with different revenue recognition and owner reporting needs. Before we touch a single ledger, we ask which Yardi product is actually running the portfolio. Voyager and Breeze handle multi-entity, multi-portfolio bookkeeping differently, and that answer determines what's even possible in the chart of accounts and monthly reporting we build for you.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Yardi Operators in Orlando Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager versus Breeze, decided first
We identify which Yardi product runs your Orlando portfolio before opening the books. Voyager's enterprise chart of accounts can absorb multifamily, vacation rental, and build-to-rent entities in one system if configured correctly. Breeze wasn't built for that mix, and we tell you when spreadsheets have crept in to cover the gap.
Short-term rental revenue, tracked correctly
Vacation rentals mixed into a multifamily Yardi instance need separate revenue codes and occupancy-based reporting that owners actually understand. We build the chart of accounts so nightly and monthly rental income never blend together, and reconcile against booking platform payouts instead of assuming Yardi's bank feed caught everything.
Build-to-rent scaling without chart drift
New build-to-rent communities in Orlando add entities fast, and in Voyager a misconfigured chart of accounts at entity one propagates into every entity you add after it. We set the structure correctly before your second or third community goes live, not after the consolidated reports stop reconciling.
Yardi and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 gives landlords 30 days to return a security deposit or send an itemized statement of deductions after a tenant moves out. Voyager can track deposit liability by unit and flag aging deposits if the workflow is set up for it. Most Orlando implementations we've seen never turn that on. Breeze has no built-in deposit aging alert at all, so we build a manual 30-day tracking check into your monthly close instead of trusting the software to catch it.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Orlando Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Orlando operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Orlando?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
Frequently Asked Questions
How does REA handle Florida's 30-day security deposit deadline in Yardi?
Florida Statutes Chapter 83 requires the deposit returned or an itemized deduction statement sent within 30 days of move-out. We don't rely on Yardi's default deposit ledger to flag this on its own. In Voyager we set unit-level deposit aging reports, and in Breeze we track move-out dates in a separate checklist tied to your monthly close so nothing crosses 30 days unnoticed.
Should we use Yardi Voyager or Breeze for a growing Orlando portfolio?
It depends on what you're managing, not just how many units. If you're combining multifamily with commercial leases or CAM reconciliation, Voyager's depth is worth the complexity. If you're running smaller residential properties and Breeze's reporting is already forcing your team into spreadsheets outside the system, that's a signal worth addressing before it grows, not a permanent workaround.
Can Yardi handle both our long-term rentals and short-term vacation units in Orlando?
Yes, but it needs to be configured for it. Orlando's mix of long-term multifamily and short-term vacation rental units means revenue recognition timing is different for each, and owner statements need to reflect that difference clearly. We set up separate revenue streams and reporting templates so a vacation unit's monthly payout doesn't get lumped in with standard lease income.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Orlando
Schedule a call and we will review your Yardi setup, your Florida deposit handling, and what it takes to close clean every month.