Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In Orlando
Orlando's property management market runs from stabilized long-term multifamily communities to short-term vacation rentals and fast-moving build-to-rent neighborhoods, three portfolio types with three different accounting rhythms. Entrata was built multifamily-first, so leasing, resident services, and accounting share one record, which means a concession or a lease correction entered by a leasing agent posts straight to the general ledger. Our team reconciles Entrata books for Orlando operators who need someone watching that leasing-to-GL handoff every month, not just closing the books after the fact.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Entrata Operators in Orlando Come to REA
Multifamily-first, with leasing and accounting on one record
Leasing errors become GL errors
Because leasing and accounting share one record in Entrata, a misapplied credit or an unapproved concession on a multifamily lease shows up in the trial balance before anyone flags it. In a market with year-round leasing velocity like Orlando's build-to-rent and multifamily supply, we build leasing-activity review into every month-end close instead of treating it as a separate audit step.
Resident ledgers across portfolio types
Entrata's resident ledger is built for multifamily and build-to-rent communities, the two portfolio types expanding fastest across Orlando. Renewals, concessions, and resident payment plans post automatically to the ledger REA reconciles monthly, so we track applied payments, security deposit balances, and renewal-driven rent changes at the unit level instead of reconstructing them from spreadsheets after the fact.
Renewals drive Orlando's leasing volume
Entrata's renewal workflows are strong, but each renewal carries new rent, concession, or fee terms that must land correctly in the GL. With build-to-rent and multifamily supply both expanding in Orlando, renewal volume runs high for much of the year, and our team verifies renewal terms against the ledger every close instead of assuming the leasing system applied them correctly.
Entrata and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 requires landlords to return a resident's security deposit or send an itemized statement of deductions within 30 days of move-out. Entrata tracks the deposit balance on the resident ledger, but it does not auto-generate the itemized statement or enforce the 30-day deadline, that step still depends on someone pulling the move-out report and acting on it. We run a move-out aging report against the resident ledger each week so no Orlando deposit passes day 30 unresolved.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For Orlando Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Orlando operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Orlando?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
Frequently Asked Questions
Does Entrata handle Florida's 30-day security deposit deadline automatically?
Not on its own. Florida Statutes Chapter 83 gives landlords 30 days from move-out to return a deposit or send an itemized deduction statement. Entrata holds the deposit balance and move-out date on the resident ledger, but nothing in the system flags the deadline or generates the statement. We pull a weekly move-out report from Entrata and track each deposit against day 30 so nothing lapses past the statutory window.
Why do we see GL discrepancies that trace back to leasing activity in Entrata?
Entrata was built multifamily-first, so leasing, resident services, and accounting all write to the same record. A concession approved outside policy, a lease correction, or a credit misapplied by a leasing agent posts to the general ledger the moment it's entered, with no separate accounting approval step. Our monthly close includes a leasing-activity review specifically to catch these entries before they distort your financials, rather than treating the GL as accounting's problem alone.
We manage both multifamily and build-to-rent properties in Orlando. Can REA handle both in Entrata?
Yes. Orlando's rental supply is split between stabilized multifamily communities and newer build-to-rent neighborhoods, and both run through Entrata's resident ledger the same way. We reconcile each portfolio type on its own schedule, since build-to-rent assets tend to carry higher renewal and turnover volume in their early lease-up years, and we adjust our leasing-activity review to match that pace instead of applying one close checklist to every property.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for Orlando
Schedule a call and we will review your Entrata setup, your Florida deposit handling, and what it takes to close clean every month.