Expert Entrata Bookkeeping Services For Scaling Property Investors & Managers In Miami
Miami's multifamily portfolios, many carrying foreign investor ownership structures and sitting alongside condominium associations bound by Florida Statute 718, run on renewal volume and fast unit turnover. Entrata was built multifamily-first, with leasing, resident services, and accounting sharing one record. That means a concession applied at the leasing counter, a lease correction, or a misapplied credit posts straight to the general ledger before anyone in accounting sees it. Our Entrata engagements in Miami are staffed to review leasing activity as closely as the ledger itself.
We work with accountant access inside your own Entrata instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Entrata Operators in Miami Come to REA
Multifamily-first, with leasing and accounting on one record
Leasing activity is accounting activity
On Entrata, resident services and leasing share the same database as the general ledger. In Miami's high-turnover multifamily buildings, a renewal concession or a leasing-team credit adjustment posts before month-end close, so our bookkeepers review the leasing log line by line rather than trusting the ledger balance alone.
Renewals drive Miami's reconciliation load
Miami's multifamily communities run heavy renewal cycles, and each renewal in Entrata regenerates the lease record the ledger depends on. We reconcile renewal-driven rent changes, prorated credits, and deposit carryovers against the resident ledger every cycle, not just at month-end, so a renewal error never ages into a quarter-end surprise.
Foreign ownership needs clean owner reporting
A large share of Miami's multifamily inventory sits under foreign investor ownership, often held through single-purpose entities with reporting needs beyond a standard owner statement. We configure Entrata's owner reporting to match each entity's structure, so distributions, management fees, and unit-level performance stay traceable back to the specific ownership entity, not blended into one portfolio total.
Entrata and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 requires a landlord to return a resident's security deposit or send an itemized statement of deductions within 30 days of written notice to vacate. Entrata tracks the deposit balance accurately on the resident ledger, but it does not flag the 30-day clock itself, the move-out notice date lives in the leasing module, separate from the accounting screen. Our bookkeepers pull that date directly from leasing at notice, not at ledger close, so the itemized statement goes out inside the statutory window.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Entrata, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Entrata Accounting & Bookkeeping Services
For Miami Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Miami operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Entrata instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Miami?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Following a series of erroneous financials from my previous bookkeeper, who lacked expertise in real estate, it's been truly remarkable to receive not only accurate financials on a consistent basis but also proactive advice without prompting. The REA team is a game-changer in real estate accounting!
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
Frequently Asked Questions
Does Entrata automatically track Florida's 30-day security deposit deadline?
No. Florida Statutes Chapter 83 sets the 30-day window for returning a deposit or sending an itemized statement after written notice to vacate, but Entrata stores that notice date in the leasing module, not on the accounting side. We pull the move-out notice date at the time it's entered and track the 30-day deadline separately, so the deposit disposition goes out inside the statutory window.
Why does a leasing mistake in Entrata show up as an accounting problem?
Entrata is built multifamily-first, so leasing, resident services, and accounting all write to the same record instead of syncing between separate systems. A concession applied wrong, a lease correction, or a misapplied credit at the leasing counter posts straight to the general ledger with no accounting review step in between. We build that review back in by checking leasing activity against the ledger every cycle, not waiting for it to surface at close.
Do you handle condo associations too, or just multifamily rentals on Entrata?
Our Entrata work in Miami covers multifamily rental communities, not condominium associations governed by Florida Statute 718, since Entrata is built for leasing and resident accounting rather than association assessments. Many of the multifamily portfolios we support carry foreign investor ownership through single-purpose entities, which is where Entrata's owner reporting has to be configured entity by entity rather than left at portfolio defaults.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Entrata Bookkeeping for Miami
Schedule a call and we will review your Entrata setup, your Florida deposit handling, and what it takes to close clean every month.