Expert Yardi Bookkeeping Services For Scaling Property Investors & Managers In Miami
Miami's condominium associations and foreign investor portfolios need a chart of accounts that holds up under Florida Statute 718 reserve reporting and multi-entity ownership structures. Yardi splits into Voyager, built for that complexity, and Breeze, built for smaller residential operators. Before we open a single ledger, we determine which platform a Miami portfolio is actually running, because the answer changes what reconciliation, CAM allocation, and reserve tracking even look like. That's the starting question for every Yardi engagement we take on here.
We work with accountant access inside your own Yardi instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Yardi Operators in Miami Come to REA
Voyager for enterprise, Breeze for smaller portfolios
Voyager configured for Miami condos
Voyager's chart of accounts is only as reliable as its initial setup, and a single misconfigured account code propagates through every property in the portfolio. For Miami condominium associations juggling reserve funds, CAM pools, and multi-entity ownership, we build the chart of accounts around Florida Statute 718 reserve categories before a single transaction posts, so errors do not compound.
Breeze reporting without spreadsheet gaps
Breeze covers day to day residential operations well, but its reporting depth runs out fast, and operators often patch the gap with spreadsheets that live outside the system and outside any audit trail. We keep foreign investor owner statements, distribution reports, and reserve tracking inside Breeze, so nothing Miami owners rely on lives in a file nobody else can check.
Multi-entity books for investor portfolios
Many Miami portfolios mix condominium associations with foreign investor owned units held across multiple entities, and that structure needs consolidation Yardi can actually support. We map CAM allocations, owner distributions, and reserve schedules by entity from day one, so association boards and offshore owners each get statements that match their specific ownership structure, not a generic rollup.
Yardi and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 requires landlords to return a security deposit or send an itemized statement within thirty days of written notice, and Yardi does not track that clock automatically in either version. Voyager holds deposits in a dedicated trust ledger down to the unit level, but the thirty day countdown still has to be built into our workflow. Breeze offers less structure, so on Breeze accounts we run a manual deposit calendar alongside the ledger to keep every Miami return or itemization on time.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Yardi, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Yardi Accounting & Bookkeeping Services
For Miami Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Miami operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Yardi instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Miami?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Real Estate Accounting truly is a special company. They helped as if they were a part of our company, with the concern and caution as an employee would have, but even more. They quickly ascertained our needs and developed an effective team to help with our accounting needs. They were extremely responsive and always accurate. I would recommend their services to anyone who needs help with their property management accounting.
Adam the owner took a personal interest in my situation and was willing to work with me to see if his company was a good fit. I may be too small for them but I would highly recommend them to anyone considering a bookkeeper for their property management business.
Frequently Asked Questions
How do you know whether our Miami property runs Yardi Voyager or Breeze?
We ask which product you're on and confirm it in the chart of accounts structure, because the two behave differently. Voyager supports commercial lease terms, CAM reconciliation, and multi-entity consolidation that condominium associations and investor portfolios in Miami actually need. Breeze is built for smaller residential operations and has a shallower reporting depth. That distinction determines which reconciliation and reporting workflow we set up for your books from the start.
Does Yardi handle Florida's thirty day security deposit deadline for us?
Not on its own. Florida Statutes Chapter 83 requires a return or itemized statement within thirty days of written notice, and neither Voyager nor Breeze flags that deadline automatically. We track the notice date outside the ledger and reconcile it against the trust account balance for every Miami unit, so deposit deadlines get met even though the platform itself stays silent about them.
Can Yardi handle CAM reconciliation for a mixed-use condo association with foreign owners?
Yes, and it's one of Voyager's stronger areas. We set up CAM pools by entity, allocate shared expenses across commercial and residential unit owners, and produce owner statements formatted for the reserve disclosures Florida Statute 718 requires from condominium associations. For foreign investor owners specifically, we also structure distribution reporting so it holds up under a board audit or a lender review without extra rework.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Yardi Bookkeeping for Miami
Schedule a call and we will review your Yardi setup, your Florida deposit handling, and what it takes to close clean every month.