Expert Buildium Bookkeeping Services For Scaling Property Investors & Managers In Orlando
Orlando's property management mix runs from long-term multifamily to short-term vacation rentals to newly built build-to-rent communities, often inside the same management company. Buildium puts rental operations and association management on one general ledger, which is useful when a single Orlando client runs both a rental portfolio and an HOA, but it means reserve funds, assessment income, and tenant trust deposits can sit closer together in the chart of accounts than they should. We set up the fund separation Buildium doesn't enforce on its own.
We work with accountant access inside your own Buildium instance, exactly as you would grant an internal hire.
Florida rules that apply here
- Deposit return deadline
- 30 days for notice
- Statute
- Florida Statutes Ch. 83
Why Buildium Operators in Orlando Come to REA
Residential and association management in one system
Fund separation inside one ledger
When an Orlando management company runs rentals and an HOA through the same Buildium account, we build the chart of accounts and bank rules so reserve contributions, operating assessments, and tenant security deposits never post to the same fund. Buildium won't stop the commingling on its own. Our setup does.
Books built for three portfolio types
Orlando portfolios rarely stay in one lane. We reconcile Buildium against long-term lease income, short-term vacation rental payouts, and build-to-rent community charges inside the same set of books, so owner statements reflect the actual mix of a portfolio instead of forcing every property into a single rental template.
Reconciliation that matches Buildium's structure
Buildium's general ledger is straightforward, which is exactly why the fund separation has to be a habit we enforce every month, not a feature we can rely on the software to handle. We close the books on a set schedule, reconcile bank feeds against both rental and association activity, and flag any account where lines have started to blend.
Buildium and Florida Deposit Rules
Florida Statutes Ch. 83
Florida Statutes Chapter 83 gives landlords 30 days to return a security deposit or send an itemized statement of deductions once written notice is given. Buildium tracks deposit balances per unit but doesn't calculate that 30-day clock or flag when a tenant's written notice starts it running, especially when the same instance is also tracking HOA move-out inspections on a different timeline. We track the notice date outside Buildium and confirm the return or itemized statement goes out before day 30.
Florida Statutes Chapter 83 requires deposits to be held in a separate Florida bank account or covered by a surety bond, with written notice to the tenant within 30 days of receipt and strict timelines for return or itemized claim.
All Florida requirementsHow we keep you inside it
- Deposit liabilities tracked per tenant in Buildium, so a 30 days for notice deadline is answerable from the ledger
- Trust accounts reconciled three ways every month
- Deduction documentation recorded against the correct ledger
- Aging deposits flagged before the statutory window closes
Buildium Accounting & Bookkeeping Services
For Orlando Portfolios
- Process Review & Set Up
- Bank Reconciliations
- AP / AR
- Accurate NOI, Balance Sheets
- Recording HUD's & Accruals
- Owner Distributions
- Monthly Statements & Reports
- Management Fees
- Corporate Bookkeeping
- Tenant Chargebacks
Take the Whole Close, or One Function
Orlando operators use REA for the full monthly close or for the single function that has become a bottleneck. Each one is performed inside your Buildium instance.
Trust Accounting
Compliant, audit-ready trust funds
Learn moreBank Reconciliation Services
Three-way reconciliation, every account
Learn moreAccounts Payable & Receivable
Bills paid, rent collected, owners paid
Learn moreBookkeeping Cleanup & Catch-Up
Back books fixed and current
Learn moreCAM Reconciliation
Annual commercial true-ups
Learn moreOn a Different Platform in Orlando?
We Work Inside All of Them
Experts In All Property Types
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community Associations
- Commercial
Experts In All Property Types
Residential, commercial and everything in between. The asset class changes what the books have to prove, and our teams are staffed accordingly.
- Single-Family
- Multifamily
- Student Housing
- Affordable Housing
- Community AssociationsSee the page
- CommercialSee the page
Check Out What Our Clients Have To Say About Us
Property Managers, Investors & Owner Operators
As REA exclusively specializes in Real Estate, I rest easy knowing my financials are precise every month while saving money at the same time, an invaluable benefit.
I highly recommend Real Estate Accounting (REA) services from this group. They truly are great and have helped us tremendously at a time we needed it the most. I felt very comfortable giving up all my accounting responsibilities to this team and I'm still glad I made the decision to work with this group. Nothing less than an amazing experience!
REA and team have been nothing but excellent helping our firm with its day to day financial needs. Their expertise, professionalism, and timeliness have made our lives so much easier. We foresee a long relationship with REA and team.
Frequently Asked Questions
How does REA handle Florida's 30-day security deposit deadline in Buildium?
Florida Statutes Chapter 83 sets the 30-day window once a tenant gives written notice, and Buildium won't warn you when that clock is running. We log the notice date the day it arrives, calendar the deadline separately from Buildium's own reminders, and prepare the itemized statement or refund inside the platform with enough lead time to send before day 30, not on it.
Can Buildium keep our rental trust account and HOA reserve funds separate?
Not by default. Buildium lets one company file hold both rental management and association management, and its bank rules don't automatically stop a reserve contribution from posting against a rental trust sub-account or the reverse. We build a chart of accounts and bank reconciliation process specific to each Orlando client's mix of rentals and associations so the two funds stay apart on the ledger, not just in theory.
Do you work with clients who manage vacation rentals and build-to-rent communities in the same Buildium account as long-term rentals?
Yes, that mix is common among Orlando managers we work with. We set up separate tracking inside Buildium for short-term vacation rental income, long-term lease revenue, and build-to-rent community charges so owner reporting doesn't blur the three together, and monthly close accounts for the different payout and reconciliation timing each portfolio type runs on.
More in Florida
Other Florida markets, the platforms we work in, and the functions available on their own.
Buildium Bookkeeping for Orlando
Schedule a call and we will review your Buildium setup, your Florida deposit handling, and what it takes to close clean every month.